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Gym reactivation campaign results: 814 old leads, 3 new members, $0 spent. Here's what to fix before you run yours. A gym owner in our program took the reactivation campaign Mike shared on a Friday call, fed it to AI, and had the whole workflow built. On Tuesday morning the first text went out to 814 old leads. 104 replied, about 12.5%. 12 booked a one week trial, 9 showed up, and 3 became members. He spent $0 on ads and about an hour of front desk time. It did not go perfectly, and that is the best part. The first text landed while his front desk was in a training session, so leads waited an hour. The trial leads also converted harder than his usual referrals, because he brought them in instead of the other way around. He thinks it should have been double digits. In this episode he breaks down what worked, what broke, and what he would fix before running this gym reactivation campaign again. If your gym offer is not working, stay to the end for the one move that brought an offer back after it dropped to 16 leads in a month. If you have old leads sitting in your CRM, watch someone else run the play first. In this episode you'll learn: — What happened when a gym owner texted 814 old leads for $0 — The numbers from one campaign: 104 replies, 12 booked, 9 showed up, 3 became members — Why a text that lands during a staff training session costs you leads — How to plan your send time around your front desk schedule instead of letting AI pick one — Why leads you bring in convert harder than referrals, and what to build for them — Why a paid intro may work better than a trial for reactivated leads — How he fed the shared playbook to AI and had the workflow, texts, and emails built — How to pin your promo everywhere: email signature, cover photo, bio, website banner, and countdown timer — Why people check your Instagram or TikTok before they buy — How he built a checklist with Claude to run and undo every promo — How a Summer Shred offer came back after a September drop to 16 leads, when 60 to 80 is typical Timestamps: — 0:00 Cold open: old leads and no ad spend — 0:22 The play from the Friday call — 0:57 How he built the campaign with AI — 1:26 The first text goes out to 814 old leads — 1:52 Problem 1: the front desk was in a training session — 2:52 Three texts and two emails — 3:08 The results: 104 replies and 70 opt-outs — 3:51 12 booked, 9 showed up, 3 became members — 4:10 Problem 2: why these leads converted harder — 5:45 Lifetime value and the return — 6:33 Next time: a paid intro instead of a trial — 6:47 Pin the promo everywhere — 8:14 Bonus: the offer that tanked — 9:31 The rename that brought it back — 10:14 Why a new wrapper beat a new offer 100K Plan: https://100kplan.com Behind Gym Doors Podcast Playlist: https://www.youtube.com/playlist?list=PLnwaMl7Us7dAkfE6idQW56EYkEEQ2E5eE Reactivation Campaign Gym Owner's Playbook:  https://assets.cdn.filesafe.space/uSi5lmCh2ZeXuQEPd36n/media/6aa2c4938b8a9bce5cb7c8fd.pdf He ran the play first so you can fix the weak spots before you run yours. The plan behind how GSD Gyms helps studios grow to $100K a month and beyond is right here. The offer was fine. The label was the problem.

Mike's gym reactivation campaign: 3 texts. 2 emails. 11 days. $0 spent. $60K in lifetime value added. Here's the playbook. You have old leads and former members sitting in your CRM right now. You paid to get them and you have not touched them since. Mike's gym sent three texts and two emails to about 2,000 of those contacts over 11 days. No links. No booking pages. No offer in the first message. Just a message built to get a reply. That campaign added $60,000 in lifetime value to Mike's gym. A GSD member gym ran the same sequence, signed 10 new members, and added $24,000 in lifetime value, also with $0 in ad spend. In this episode Mike walks through why this gym reactivation campaign works, the exact text and email schedule, who should never get it, and the rules that make or break it. The full playbook, with word for word scripts, is linked below so you can hand it to someone on your team and run it today. If you want gym leads without ads, start with the list you already have. In this episode you'll learn: — Why a reactivation campaign beats running new ads for the same revenue — The exact schedule: text on day 1, email on day 3, text on day 5, email on day 8, text on day 11 — Why the only goal of every message is a reply, never a link — Why you tease the offer instead of telling it — Why you call the second someone replies yes instead of texting back the details — Offer ideas that have worked: a VIP week, a full body scan, a strength test, and guest passes with a promo to continue — Why you send in batches of about 400 so your texts do not land in spam — Who should never get this campaign: current members, staff, family, and hot leads you are already working — How to set up automations so only positive replies alert your sales team — Why calling beats a booking link: about 5 booked versus 25 to 30 from the same 200 replies — How to log your stats and beat them next quarter If your CRM is full of people you paid for and never followed up with, this episode gives you the sequence to bring them back. Timestamps: — 0:00 The most valuable video you will watch this year — 0:38 What this episode covers and where to get the playbook — 1:47 A GSD member gym's results from five messages — 4:16 What a reactivation campaign is and who goes on the list — 5:14 The 11 day sequence: three texts and two emails — 5:36 Why the only goal is a reply — 5:58 Choosing your offer — 6:44 Why you call the moment they reply — 8:44 The day by day schedule — 10:08 The step most people skip: batch sending — 11:23 Who should never get this campaign — 12:17 What makes or breaks it — 13:38 Efficiency is the elimination of waste — 14:37 What to do when someone opts out — 15:23 Log your stats and beat them next quarter 100K Plan: https://100kplan.com Behind Gym Doors Podcast Playlist: https://www.youtube.com/playlist?list=PLnwaMl7Us7dAkfE6idQW56EYkEEQ2E5eE Reactivation Campaign Gym Owner's Playbook: https://assets.cdn.filesafe.space/uSi5lmCh2ZeXuQEPd36n/media/6aa2c4938b8a9bce5cb7c8fd.pdf Go High Level: https://www.gohighlevel.com/?fp_ref=gsd-company11 Mike's gym turned a cold list into $60,000 in lifetime value with five messages. The plan behind how GSD Gyms helps studios grow to $100K a month and beyond is right here. Your CRM has been holding the money this whole time.

Stop guessing your gym marketing budget. Mike Arce walks through the exact formula: CAC x Sales Target = what you should spend. Some owners set their gym marketing budget at 10% of revenue. Others spend whatever is left in the bank. Both start in the wrong place. The better move is to pick the result you want first, then work out what it costs to get there. The formula is two numbers: your customer acquisition cost multiplied by your sales target. Add up everything you spend to bring in members, including ad spend, agency fees, videographers, and sales commissions. Divide that by the new members you sign each month. If you spend $5,000 and sign 25 members, your cost is $200 per member. To sign 30 members, your budget is $6,000. This gym ad spend formula takes minutes to run. Mike also points to an AI marketing budget tool that asks a few questions, builds the number for you, and lets you test different scenarios. If you have been setting your gym marketing budget by feel, this is the fix. In this episode you'll learn: — Why a percentage of revenue and whatever is left in the bank both start in the wrong place — How to reverse engineer your budget from the result you want — The formula: customer acquisition cost x sales target — What counts as marketing expense beyond ad spend — How to calculate your customer acquisition cost from your last few months — A worked example: $5,000 spent, 25 members signed, $200 per member — How the budget changes when your goal moves from 25 to 30 members — Why a $6,000 budget does not mean $6,000 on Meta ads — How to use the AI budget tool to test different scenarios If your marketing budget has always been a guess, this episode gives you the two numbers that replace it. Timestamps: — 0:00 Why most budget advice starts in the wrong place — 0:29 Reverse engineer where you want to be — 0:51 The formula: CAC x sales target — 1:10 The weight loss example — 1:30 The formula at $100 per member — 2:21 How to find your customer acquisition cost — 2:38 What counts as marketing expense — 3:13 Worked example: $5,000 spent and 25 members — 3:46 Raising the goal from 25 to 30 members — 4:00 Why $6,000 does not all go to Meta ads — 4:26 The AI marketing budget tool — 4:54 Closing 100K Plan: https://100kplan.com AI Marketing Budget Tool: https://gsdgyms.com/marketing-budget-calculator Behind Gym Doors Podcast Playlist: https://www.youtube.com/playlist?list=PLnwaMl7Us7dAkfE6idQW56EYkEEQ2E5eE Mike keeps the math simple because the plan behind it is simple. The plan behind how GSD Gyms helps studios grow to $100K a month is right here. The bank balance was never a strategy.

Amy charges $49 a month at her Omaha fitness studio. Mike shows her live why to raise prices, who to charge more, and how to sell it. Amy opened Bounce Culture Fitness in Omaha in March 2025. She has 120 members and does about $9,768 a month in revenue. The average boutique fitness studio in America charges $164 a month. At that same gym membership pricing, Amy's same 120 members would be worth closer to $20,000 a month, with no new ads and no new leads. Mike visited in person and walked through a full pricing and sales overhaul on camera. They build Amy's customer avatar from her favorite member, run two live phone sales role-plays with real-time coaching, and rebuild her pricing structure using the decoy effect, pushing her toward a $150 to $199 price point for new members instead of $49. They also cover why giving away intro classes at no charge works against a studio's pricing instead of for it, and what Mike calls CPT: conviction, process, and training, the three things that separate gyms that can sell their price from the ones that cannot. If your fitness studio has ever been afraid to raise prices, this gym membership pricing session shows you exactly how it is done. In this episode you'll learn: — Why charging $49 a month is quietly costing Amy thousands every month — The exact math behind what her same 120 members would be worth at average industry pricing — How to build a customer avatar from your single favorite member — Two live phone sales role-plays with real-time coaching and corrections — Why answering "what do you guys charge" with information is a mistake — The decoy effect, and how to structure three pricing tiers so one is the obvious choice — Why giving away intro classes at no charge works against your pricing, not for it — What CPT means and why it separates gyms that can sell their price from the ones that cannot — The exact math showing what a 3% versus 10% churn rate is worth in lifetime value — Why asking a happy member for a referral the right way gets a yes almost every time — The gold pass referral system that turns one new member into several more If you have ever been afraid that raising your prices would cost you members, this session shows you what actually happens when you do it right. Timestamps: — 0:00 Opening: stop selling yourself so much — 2:24 120 active members and current revenue — 4:17 The gym membership pricing math that changes everything — 6:36 The credit card debt stat and why affordability is subjective — 23:14 Building the customer avatar from a single favorite member — 31:16 Who leads the call wins the sale — 47:09 Why pricing consultants cost companies millions — 48:00 The decoy effect and the no brainer pricing tier — 61:05 The feed a child program — 61:28 Amateurs add, professionals multiply — 65:56 The math behind a 3% versus 10% churn rate — 74:19 Closing thoughts Pricing Episode Mike References — "The Decoy Effect: How to Structure Your Gym's Pricing to Close More Members": https://www.youtube.com/watch?v=Uzb8xuTOA4A 100K Plan: https://100kplan.com Behind Gym Doors Podcast Playlist: https://www.youtube.com/playlist?list=PLnwaMl7Us7dAkfE6idQW56EYkEEQ2E5eE Mike rebuilt Amy's pricing, her sales process, and her avatar on camera, the same system behind how GSD Gyms helps studios reach $100K a month. The plan is right here. Turns out a gift bag works better than a sales pitch.

CrossFit Elkhorn keeps gym churn under 4% with 233 members. Here's the weekly scorecard, class standard, and coach scoring system behind it. The average CrossFit gym churns members far faster than that. Trevor Baxter has run CrossFit Elkhorn in Omaha, Nebraska for 12 years, and his gym churn rate sits at 3.85% for the year, which means his average member stays close to 29 months. Mike visited the gym in person and walked through every system behind that number. Trevor's weekly scorecard takes 10 minutes to run and tracks revenue, member count, paid versus pending accounts, holds, cancels, and attendance. His coaches are scored on retention, referrals, and upgrades instead of opinion, so underperformance is a number, not a feeling. They also cover the minute-by-minute class standard Trevor built with his head coach, and the AI guardrails running his ad campaigns, where spend only increases 15 to 20% at a time and shuts off automatically when cost per lead crosses a set threshold. If your gym churn rate has been stuck for a while, this is what a CrossFit gym member retention system actually looks like in practice. In this episode you'll learn: — The weekly scorecard Trevor runs in 10 minutes that tracks the health of his business — The exact numbers on that scorecard: revenue, members, paid percentage, holds, cancels, and attendance — Why anything below 60% weekly attendance is a red flag worth investigating — The minute-by-minute class standard Trevor built with his head coach — The difference between proactive coaching and reactive coaching, and why most gyms skip it — The coach scoring system based on retention, referrals, and upgrades instead of opinion — What happens the moment a coach's score drops below 85 — The AI guardrails running Trevor's ad campaigns, and why he never scales spend more than 15 to 20% at once — Why CrossFit Elkhorn refocused on product over lead volume, and what changed — The four rights framework: right people, right seats, right things, right time — Why Trevor believes systems should manage people instead of people managing systems If you have ever wondered what it actually takes to lower your gym churn rate for good, this is the exact system to copy. Timestamps: — 0:00 Trevor's churn number, and why it matters — 0:22 What 3.85% churn actually means for retention — 1:12 The job to be done, and why every member comes for something different — 1:50 CrossFit Elkhorn's core values, explained — 2:30 233 members and $210 average client value — 3:23 Inside the weekly scorecard — 3:59 The 70% attendance target nobody talks about — 6:04 What to track first if you have nothing in place — 10:37 Proactive coaching versus reactive coaching — 20:39 Building AI guardrails into ad spend — 22:08 What happens when a coach's score drops below 85 — 23:05 Why systems make it easier to hire and replace — 23:27 Meet the AI employee managing leads — 25:04 The two types of management — 27:31 The bathroom story that explains their standard — 30:34 Where "the CFE way" came from 100K Plan: https://100kplan.com Behind Gym Doors Podcast Playlist: https://www.youtube.com/playlist?list=PLnwaMl7Us7dAkfE6idQW56EYkEEQ2E5eE Trevor built one of the most complete operational systems Mike has seen at this size, and it shows in a gym churn rate most owners would love to have. The plan behind how GSD Gyms helps studios build systems like this is right here. Turns out a clean sink says more than a mission statement.

Stephanie Swanson's boutique fitness studio growth story starts with a simple problem: she did not know her own numbers. Stephanie owns Oxygen Yoga and Fitness in Burlington, Ontario, and just opened a second location in Alder Shot, already at 50 pre-sales in under two weeks. In her first 60 days working with GSD Gyms, her revenue grew 15%, hitting close to $73,000 in a single month. In this episode, GSD's Director of Operations Ash Wimble sits down with Stephanie to unpack exactly what changed. For a year and a half, Stephanie ran her studio without fully understanding her own KPIs. Once she started reviewing her data regularly and translating it for her team, small changes started compounding into real results, including a simple congratulations card system that turned member milestones into a recurring source of referrals and social proof. They also cover how Stephanie built her team culture around education instead of authority, why she believes every member joins a gym or studio for either transformation or belonging, and what it actually took to open a second location while still running her first. This is what boutique fitness studio growth looks like when the numbers finally get tracked. In this episode you'll learn: — Why Stephanie went a year and a half without truly understanding her own KPIs — The system Ash and Stephanie built to track and communicate data to her team — Why quarterly trends matter more than short term ups and downs — The simple congratulations card system that turned member milestones into a source of referrals — How Stephanie leads a team of 26, most of them part time, without losing culture — Why she believes every member joins a gym or studio for transformation or belonging — The leadership lessons Stephanie pulled from 12 years as a teacher — Why she never asks her team to do anything she would not do herself — How Stephanie sold 50 pre-sale memberships for her second location in under two weeks — What changed for her once she stopped trying to do everything herself — Why setting aside real thinking time made her a better leader If you have ever felt like you were working hard on the wrong things, this conversation shows what changes once you finally understand your own numbers. Timestamps: — 0:00 Welcoming Stephanie Swanson to the podcast — 0:46 What ownership actually looked like versus what she expected — 40:11 Closing thoughts and thank you Connect with Stephanie Swanson, Oxygen Yoga and Fitness: Instagram (Burlington): https://www.instagram.com/oyfburlington Instagram (Alder Shot): https://www.instagram.com/oyfaldershot 100K Plan: https://100kplan.com Behind Gym Doors Podcast Playlist: https://www.youtube.com/playlist?list=PLnwaMl7Us7dAkfE6idQW56EYkEEQ2E5eE Fitness Business Assessment Stephanie turned a year and a half of guesswork into a 15% revenue increase and a second location already selling out pre-sales. The plan behind how GSD Gyms helps studios build systems like this is right here. Turns out a congratulations card can outperform a marketing budget.

This is part of how we help gym owners build ad systems like Joel's. See the plan here: https://100kplan.com   Joel Holland never ran a gym ad in 14 years. He used AI to build his first campaign. $3 cost per lead. 84 leads in 10 days. Here's how.   This gym Facebook ads using AI breakdown starts with Joel Holland, who runs 902 Athletics, a 17,000 square foot CrossFit and commercial gym in a 9,000 person market in Nova Scotia, Canada. In 14 years of business he had never run a paid ad. Everything was organic and referral based.   Ten days before this conversation, Joel taught himself how to run gym ads using Claude, an AI tool, and built his entire campaign from scratch. No agency. No prior experience. The result was a $3 cost per lead, compared to the $20 to $35 most gyms are paying right now, and 84 leads in 10 days.   Mike and Joel walk through the exact setup: the lead objective, the offer, the 34 second video ad, and why Joel wanted to learn ads himself before ever handing the account to an agency. They also cover why most agencies get bad results even when the technical setup is correct, and what the Meta algorithm actually does to gym ads that lose attention in the first two seconds.   If you have been told paid ads do not work for your gym, this look at gym Facebook ads using AI might change your mind.   In this episode you'll learn: — Why Joel never ran a paid ad in 14 years of business, until now — How he used Claude to build his entire ad campaign from scratch, no agency — The lead objective, offer, and 34 second video ad that got him $3 leads — Why he chose a two week trial with no charge instead of worrying it would devalue his gym — The 70 to 75% trial-to-paid conversion rate that made the offer make sense — Why increasing ad budget by more than 15 to 20% at a time can hurt performance — What the Meta algorithm actually does to ads that lose attention in the first few seconds — Why most agencies get blamed for bad creative instead of a bad account setup — Why Joel is running his own ads for 30 to 45 days before handing it to an agency — Why referrals built his gym to 1,000 members before he ever ran an ad — What to say the next time an agency tells you they have never seen this before   If you have been putting off paid ads because you assumed you needed an agency first, this episode shows you what is actually possible on your own.   Timestamps: 0:00 $3 cost per lead, 84 leads in 10 days 0:50 Welcoming Joel and setting up the story 2:30 Inside Joel's 17,000 square foot gym 3:17 Why Joel wanted to learn ads before hiring an agency 3:57 The lead objective and the sign up flow 4:14 The two week trial offer that started it all 5:17 The 70 to 75% trial to paid conversion rate 6:20 Building the video ad and the first few seconds that matter 9:20 The $15 daily budget and why Mike called immediately 10:21 What happens the moment someone clicks the ad 12:29 How referrals built the gym before any paid ads 13:32 The biggest lesson Joel did not expect 15:00 What the Meta algorithm actually does to bad ads 16:30 Why a 9,000 person market is not an excuse 18:10 What Joel took away from the A-Class retreat   100K Plan: https://100kplan.com   Behind Gym Doors Podcast Playlist: https://www.youtube.com/playlist?list=PLnwaMl7Us7dAkfE6idQW56EYkEEQ2E5eE   ————————————————————————   Joel used AI to build a $3 cost per lead campaign from scratch, in a market smaller than most gym owners would even try. The plan behind how GSD Gyms helps studios build systems like this is right here.   Watch the 100K Plan: https://100kplan.com   New gym growth strategy every Thursday. Subscribe so you don't miss it.   Turns out horses and Facebook ads mix better than you'd think.

Matt charges $600 a month, keeps under 2% churn, and earns $30K per member. Here's his exact gym sales and referral system. This gym membership sales case study starts with the math. The average gym member in America is worth $1,400 over their lifetime. Matt's average member is worth $30,000. Same math, completely different numbers: under 2% monthly churn, more than 50 months of average retention, and 15 competing gyms within five minutes of his Costa Mesa studio. Matt runs Recoup Personal Training with his wife Stevie and business partner Beau, and joined Mike at the A-Class retreat to break down the sales process behind those numbers. This is not about closing harder. It is about everything that happens before the close. They walk through how to build real rapport without relying on small talk, the discovery questions that get a prospect to sell themselves, and a live role play of Matt's actual $600 a month consultation. Matt also breaks down his gold gift card referral program and why giving away a month at no charge makes sense when a member is worth $30,000. If you have ever been afraid to raise your prices, this gym membership sales breakdown shows you what is actually possible. In this episode you'll learn: — Why the average gym member is worth $1,400, and Matt's is worth $30,000 — The exact discovery questions that get a prospect to sell themselves — Why rapport is not about small talk, and what actually works instead — A live $600 a month sales role play, start to finish — The dating analogy Matt uses to explain why sales are lost early — Why closing 1% better matters more at a $30,000 lifetime value — The gold gift card referral program that turns one sale into two — Why a month with no charge is a smarter referral incentive than a discount — How Matt and his team refined their avatar after almost losing their best clients — Why Matt still does the sales himself instead of handing it off — How reviews and past client stories became their real growth engine If you have ever wondered whether raising your prices would cost you members, this episode shows you what happens when the sales process actually earns it. Timestamps: — 0:00 The average member math: $1,400 versus $30,000 — 0:38 Welcoming Matt and introducing Recoup Personal Training — 1:41 $600 a month, under 2% churn, and what that means — 2:48 Why raising prices does not have to cost you members — 4:26 Why sales are lost in the first few minutes — 5:28 What most people get wrong about rapport — 7:44 The discovery process that gets a prospect to sell themselves — 9:00 Live role play: selling a $600 a month consultation — 10:35 Why reviews became their biggest growth lever — 11:46 Turning results into referrals without asking for a review — 15:34 The avatar mistake that almost cost them their best clients — 18:18 The gold gift card referral program — 18:59 Why giving away a month makes more sense than a discount — 21:14 Capacity, sales volume, and why they are not opening a second location — 22:22 How much of the sales Matt still does himself — 23:32 Natural talent versus a trainable sales system Connect with Mattison Fetters, Recoup Personal Training: Instagram: https://www.instagram.com/recoup_personal_training 100K Plan: https://www.youtube.com/watch?v=uMPx7b3_LOA Behind Gym Doors Podcast Playlist: https://www.youtube.com/playlist?list=PLnwaMl7Us7dAkfE6idQW56EYkEEQ2E5eE Mike breaks down the exact sales math and referral system behind a $30,000 lifetime value member. The plan behind how GSD Gyms helps studios build systems like this is right here. Turns out the golden gift card is not for show.

Mike coaches a struggling Pilates studio owner on phone sales live: avatar building, referral strategy, and a real walk-in prospect. This pilates studio sales coaching session picks up where Part 1 left off. In Part 1, Mike walked through Jess Landar's churn, lifetime value, and pricing. In Part 2, they build her customer avatar, run a full gym sales role play on her actual phone script, and design a gym referral program built around feeding children. Halfway through filming, a real prospect walked into Jess's studio while the cameras were rolling. Mike coached her through that conversation live, in real time. It has never happened on this podcast before. The gym membership sales tips in this pilates studio sales coaching session are not Pilates-specific. The same principles for how to sell gym memberships, plant a belief before price ever comes up, and control a sales call apply to any boutique gym. This is Part 2 of a continuing series. Jess has 30 days of ads running before she and Mike reconnect for Part 3. In this episode you'll learn: — The exact way to build a customer avatar most gym owners skip — A full gym sales role play using Jess's real phone script, line by line — What happened when a real prospect walked into the studio mid recording — How to plant a belief before a prospect ever asks about price — The moves that control a sales call instead of getting steered by it — A gym referral program built around feeding children instead of a discount — The welcome gift bag move that gets new members texting back after their first class — Why customer acquisition cost matters more than cost per lead — How to turn a low priced trial into a full membership without extra ad spend — The AI assistant setup Mike uses to manage ads, CRM, and follow up — The homework and 30 day timeline before Part 3 If you have ever fumbled a walk-in prospect or lost control of a sales call, this live session shows you exactly what to do differently. Timestamps: — 0:00 Welcome back for Part 2 — 4:54 Building Jess's avatar, meet Brenda — 10:05 Finding Brenda's biggest insecurity — 12:17 The fishing analogy for hooks, lines, and offers — 17:46 How many members her studio can actually hold — 24:31 Live roleplay: selling the $39 trial over the phone — 29:41 Planting a belief before the close — 32:04 Finding out how ready a lead really is — 41:12 The VIP referral pass strategy — 45:33 Amateurs add, professionals multiply — 49:39 The double call and video text combo — 1:00:26 Why customer acquisition cost matters more than cost per lead — 1:08:39 Designing a scarier, higher converting offer — 1:16:05 What value stacking actually means — 1:19:20 Setting up an AI assistant to run the business — 1:21:29 Automating follow up with Go High Level Connect with Jess Landar: Instagram: https://www.instagram.com/thereformerlibrary 100K Plan: https://www.youtube.com/watch?v=uMPx7b3_LOA Behind Gym Doors Podcast Playlist: https://www.youtube.com/playlist?list=PLnwaMl7Us7dAkfE6idQW56EYkEEQ2E5eE Go High Level (CRM Mike uses and recommends): https://www.gohighlevel.com/?fp_ref=gsd-company11 Viktor AI Assistant (referral credit link): https://ref.viktor.com/mike-arce Mike builds Jess's entire offer and sales script live, the same way GSD Gyms helps studios everywhere sell what they already have. The plan behind how we get gyms to $100K a month is right here. Turns out a $39 trial can do a lot of talking.

Struggling pilates studio owner goes viral asking for help -- Mike Arce coaches her live on numbers, retention, ads, and pricing. Jess Landar runs a struggling pilates studio in Auckland, New Zealand. She posted on Instagram that she needed help, so Mike reached out and turned it into a live gym business audit. This is Part 1 of a two-part series. Her studio peaked at $15,000 NZD a month and had dropped to $10,000 when they sat down. Mike walks through her gym churn rate, her lifetime value, her ad data, and her pricing structure, and shows her the exact math that would triple her book of business without adding a single new member. This episode is for any struggling pilates studio owner, or any boutique fitness studio owner who feels like they are doing everything right and still losing ground. Mike coaches her live the same way he coaches the studios inside GSD Gyms, using real numbers instead of guesses. Part 2 covers her retention plan and her sales process. In this episode you'll learn: — Why her ad costs looked expensive but were actually some of the best Mike has seen — The churn math that shows what her book of business is really worth — How dropping churn from 11.3% to 4% could triple her lifetime value without a single new member — The three ways to grow revenue, and why only one made sense for her right now — The three ways to get more members, and the three ways to improve retention — Why community, not results, is now the number one reason people join and stay in a boutique studio — The four levels of certainty every prospect needs before they buy — Why her 12% close rate is actually better than it looks once you see the real math — The CRM and automation setup Mike recommends for following up with every lead — Why simplifying her four pricing tiers down to three could change her close rate — The homework Mike gave her to complete before Part 2 If you have ever felt like you are doing everything right and still losing ground, this live audit shows you exactly where to look first. Timestamps: — 0:00 Jess's viral Pilates studio story and why this episode exists — 1:34 Welcoming Jess to the podcast — 4:18 Studio peak revenue versus current revenue — 5:31 Revealing an 11.3% monthly churn rate — 7:32 Calculating her lifetime value and book of business — 10:11 What her book of business would be worth at 4% churn — 13:00 Her sales rate versus her attrition rate — 14:14 Three ways to increase revenue — 19:58 Three ways to improve retention — 33:00 Paid, earned, and owned leads — 36:09 The four levels of certainty before someone buys — 41:11 Reviewing her actual ad numbers — 1:10:33 Setting up a CRM and automation for lead follow-up — 1:24:31 Simplifying her pricing to three tiers — 1:27:14 Homework before Part 2 100K Plan: https://www.youtube.com/watch?v=uMPx7b3_LOA Behind Gym Doors Podcast Playlist: https://www.youtube.com/playlist?list=PLnwaMl7Us7dAkfE6idQW56EYkEEQ2E5eE Go High Level (CRM Mike uses and recommends): https://www.gohighlevel.com/?fp_ref=gsd-company11 Pricing Episode Mike References — "The Decoy Effect: How to Structure Your Gym's Pricing to Close More Members": https://www.youtube.com/watch?v=Uzb8xuTOA4A Want an ad agency referral? DM GSD Gyms on Instagram: https://www.instagram.com/gsdgyms Connect with Jess Landar: Instagram: https://www.instagram.com/thereformerlibrary Mike walks Jess through the same math and process he uses with the $100K a month studios inside GSD Gyms. The plan behind how we get gyms there is right here. Turns out her ads were never the problem.

Fixing gym Facebook ads conversion tracking is part of how we get studios to $100K a month. Your ads manager sees fifty leads on one ad and six on another, calls the fifty-lead ad the winner, and kills the other one before ever checking what happened next. That is the blind spot behind most gym ad optimization strategy decisions. When your CRM and your Meta ads manager never talk past the lead stage, nobody actually knows which ad produced a member. The six-lead ad that closed two members just got cut so the fifty-lead ad that closed zero could get double the budget. Mike walks through the Meta CAPI setup gym owners can hand straight to their agency, the gym CRM Meta integration naming translation between lead, book, show, and close, and why fixing this one setup matters more for gym owner paid ads in 2026 than any new ad creative. If your team has ever asked how many leads did we get instead of how many members did we get, this gym leads vs members breakdown is for you. In this episode you'll learn: — Why the fifty-lead ad might actually be your worst ad — The exact CAPI setup Mike tells every agency to put in place — Why your ads manager and CRM need to talk past the lead stage — The naming translation between your CRM and Meta so nothing gets lost — Why lead volume is the weakest metric to optimize for and the most common one used — What happens when you optimize for closes instead of leads — The one line to tell your agency if they say CAPI is not necessary — Why $100K a month gyms track every ad past the show stage — What to do if your agency will not set this up If your agency has been optimizing your gym ads for lead volume, this episode gives you the exact fix to hand them today. Timestamps: — 0:00 Demanding this from your agency — 0:59 What CAPI actually stands for — 1:23 The checklist Mike is giving away — 1:58 Lead, book, show, close: the real funnel — 3:09 Why fifty leads can still be your worst ad — 4:27 How ads manager and CRM connect past the lead — 5:39 The real winners hiding in your numbers — 5:56 Why lead volume is the weakest metric — 6:36 Handing the checklist to your agency — 6:52 The CRM to Meta naming translation — 8:00 Why $100K gyms track this differently 100K Plan: https://www.youtube.com/watch?v=uMPx7b3_LOA Behind Gym Doors Podcast Playlist: https://www.youtube.com/playlist?list=PLnwaMl7Us7dAkfE6idQW56EYkEEQ2E5eE CAPI Setup Checklist: https://drive.google.com/file/d/1qFHmXVI56EjG6SVgK5-jCu7birtD8g7_/view Turns out the fifty lead ad was never the winner.

Want to see how we help gyms get to $100K a month? Here's the plan the best gym owners are following right now: https://www.youtube.com/watch?v=uMPx7b3_LOA Your ad agency did not lose you that member. Something else did, and it happened long before the ad ever ran. Paid ads get blamed for problems they did not cause. A great ad still fails if your Google reviews look shaky, if leads sit for hours before anyone calls, or if your team has no script for the close. More than 80 percent of consumers research a company before they ever click through on an ad, and gyms that respond to a lead within five minutes are nearly 900 times more likely to actually reach that person. In this episode you'll learn: — Why more than 80 percent of consumers check you out before clicking your ad — The Google review numbers that make a gym look credible instead of shaky — Why 1 in 9 gyms miss the easiest fix on their entire Google listing — What to put in your three pinned Instagram posts, and what to leave out — Why community now beats results as the top reason people join a gym — The five numbers every $100K gym tracks after a lead comes in — What the MIT five minute rule actually means for your close rate — Why asking a lead when works for you is costing you the sale — The double call trick that gets more leads to actually pick up — How booking two for one can add 20 more leads to every 100 you generate — Why your ad agency might not be the problem at all If you have been blaming your ads for a while now, this episode might show you where the real leak is. Timestamps: — 0:00 Cold open, the weakest link problem — 1:13 The quarterback analogy for paid ads — 3:20 Reputation, the first weak link — 3:34 Why 80 percent of consumers check you out first — 6:19 The Google review numbers that build trust — 7:00 Why 1 to 2 new reviews a week matters — 8:49 The Google listing update most gyms skip — 11:04 Adding case studies and proof to your Google listing — 12:35 Why community now beats results — 12:42 Building an Instagram profile people trust — 16:20 What to put in your three pinned posts — 17:33 Posting cadence and stories that actually convert — 18:42 Tracking, the second weak link — 20:11 Contact rate, booking rate, and show rate targets — 22:44 Close rate benchmarks for $100K studios — 24:07 Referral rate and the math behind 100 leads — 26:47 Sales process, the third weak link — 27:02 Speed to lead and the five minute rule — 29:04 Why you should always book today — 31:57 The double call trick — 32:32 Booking two for one — 33:11 Daily and weekly sales training — 34:22 Scripts and the price presentation transition Weakest Link Checklist Marketing budget video Competitor Creep ———————————————————————— Mike walks through the exact numbers behind every $100K a month gym, from reviews to close rate to referrals. The plan behind how GSD Gyms helps studios hit those numbers is right here. Watch the 100K Plan: https://www.youtube.com/watch?v=uMPx7b3_LOA He still cannot play the drums.

Curious what it actually looks like to build with us? Start here: https://www.youtube.com/watch?v=uMPx7b3_LOA Mike found a competitor a mile and a half from one of his gyms. She has no idea he is watching. Studying competitors sounds like copying. It is actually the fastest way to find out where you already win and nobody else has noticed. One studio in this breakdown has 458 five star reviews, and not a single competitor ad in the market uses reviews as proof. In this episode you'll learn: — Why Mike is against competitor focused marketing, except for this one use case — The exact AI prompt Mike uses to run a full competitor ad breakdown — How to pull real time data from the Meta Ad Library instead of guessing — What a live price split test reveals about what your market will actually pay — Why running more ad creative is healthier than running less — The gap nobody in this market is advertising — Why 458 five star reviews beats any headline about results — The percentage of GSD's $100K a month gyms that run paid ads versus the ones that do not — Why watching a competitor's split test can tell you what to test next — What 98% of GSD Gyms members say is the number one value of the program If you have never looked at what your competition is actually running, this episode gives you the exact process to do it. Timestamps: — 0:00 Cold open, spotting a competitor — 1:03 Why Mike is not pro competitor focused marketing — 2:26 Two reasons competitor research still helps — 3:18 Picking a random studio to analyze — 4:41 Building the competitor breakdown prompt in AI — 6:01 A quick note on the Meta connector — 6:47 The sweep results start coming in — 8:02 Reading a competitor's ad account and offer angle — 9:01 The live $0 versus $10 price split test — 9:26 Where two competitors are falling short — 11:04 What percentage of $100K gyms actually run paid ads — 13:01 What to watch for over the next two weeks — 14:00 Why competition drives innovation — 14:37 What 98% of GSD members say is the real value Whisper trial link Competitor Creep prompt breakdown / Meta connector training link ———————————————————————— Mike breaks down a real competitor's ad account start to finish and shows exactly where the openings are. The plan behind how GSD Gyms helps studios find those same openings is right here. Watch the 100K Plan: https://www.youtube.com/watch?v=uMPx7b3_LOA She still has no idea any of this happened.

Curious what it actually looks like to build with AI instead of just talking about it? Start here: https://www.youtube.com/watch?v=uMPx7b3_LOA   856 members. Under 3 percent churn most months. One hire changed how this gym runs everything.   Everyone assumes AI adoption means fewer people on payroll. Dave Rafuse spent more, not less, because the tool only pays off when someone builds it into the business first.   Blended Athletics grew 23 percent, then 25 percent, then 28 percent over the last three years, and Dave says the systems that got them to 150 members never would have gotten them to 856.   In this episode you'll learn: — Why Dave hired an AI architect instead of cutting payroll — The interview question Dave asks every single candidate about AI — How health scores catch members before they silently churn — Why visit frequency, not price, predicts who cancels — How AI rebuilt Blended's event calendar around real attendance data — Why 40 percent of their members were being ignored by every event they ran — The weekly 45 minute meeting that keeps their team sharing AI wins — Why using AI like a search engine wastes what it can actually do — How a morning brief pulling from 12 sources sets Dave's whole day in 10 minutes — The systems that took Blended from 150 members to 856 — Why community, not results, is now the top reason members stay   If your team is still guessing who's about to cancel, this episode shows you exactly how to stop.   Timestamps: 0:00 Dave Rafuse returns, GSD record holder recap 1:45 Going all in on AI early 4:42 Hiring for AI instead of doing it all himself 6:19 Why AI architect is the fastest growing job in the industry 8:21 The interview question that filters for AI mindset 11:13 AI cleans and uploads an ad list in 7 minutes 12:54 Building a 4 day visit itinerary in 10 minutes 15:54 Meet Victor, the AI running Mike's day 19:44 Dave's morning brief, broken down 24:30 Train With Us and the shift to community 28:02 Health scores and catching silent churn 30:57 Rebuilding events around real attendance data 34:48 Going from 150 members to 856 41:16 The biggest mistake gym owners make with AI 44:09 The weekly meeting that keeps their team sharp 49:10 Victor managing payroll, sales, and vendor deals 55:48 How to connect with Dave   Connect with Dave Rafuse: Email: [email protected]   ————————————————————————   Dave Rafuse turned Blended Athletics into a business most gym owners only think is possible on paper. The full plan the best gyms are using to get there is one click away.   Watch the 100K Plan: https://www.youtube.com/watch?v=uMPx7b3_LOA   Turns out the secretary never left. She got a lot better at her job.

Want to see how we help gyms get to $100K a month? Here's the plan the best gym owners are following right now: https://www.youtube.com/watch?v=uMPx7b3_LOA Your ads aren't failing because of your audience. They're failing because of nine fixable mistakes most gym owners don't even know they're making. And the agencies running those ads may not be telling you. You are probably paying your agency to do things that should never be their job. Strategy. Budget. Offer. Reporting. At $800 to $1,500 a month, they're a vendor built for execution, not decisions. The gyms spending the same money on ads but getting far better results have figured out where the line is. Mike sold his own ad agency two years ago after working with over 4,000 gyms worldwide. What he saw from the inside is exactly what most gym owners are still getting wrong on the outside. In this episode you'll learn: - Why hiring your agency for strategy, offer, and budget decisions is the first mistake that costs you the most - What "target ignorant" means and how to set a customer acquisition cost target that's actually tied to your numbers - How to track per-ad performance across leads, booked appointments, shows, and closed sales instead of total campaign results - Why the ad with the most leads is often not the ad you should be scaling - How to structure pre-meeting agendas and post-meeting summaries so your agency calls take 15 minutes instead of an hour - What a weak funnel surroundings setup costs you and how A/B testing landing pages and thank you pages changes outcomes - How to use AI chatbots and retargeting with 10 to 15 testimonial videos to keep warm leads moving forward - Why running one ad per ad set beats the popular single ad set model and how to give every ad equal playing time - The content metrics that actually predict ad performance, including skip rate targets between 30 and 40 percent - What a true campaign looks like when every channel, your ads, bio, posts, emails, chatbot, and texts, all point to the same offer - Why a weak offer is the fastest way to guarantee poor ad results and how to stack value around what you already give away - How to use lifetime value math to justify aggressive offers and calculate how much you should actually spend per customer If you've been blaming your agency or your market for results that are actually in your control, this episode is the mirror. Episode chapters: - 0:00 The cost of getting ads wrong - 1:57 Mistake 1 - Hiring your agency for the wrong job - 5:24 What to actually hire an agency for - 5:57 Mistake 2 - Being target ignorant - 6:45 How to set a real customer acquisition cost target - 8:58 Mistake 3 - Poor tracking - 9:47 How to track per ad across leads, books, shows, and closes - 12:57 Mistake 4 - Bad communication - 14:28 How to run agency meetings in 15 minutes - 17:35 Mistake 5 - Poor funnel surroundings - 18:30 A/B testing landing pages and thank you pages - 19:57 AI chatbots and retargeting with testimonials - 22:02 Mistake 6 - Poor ad structure - 22:52 One ad per ad set explained - 25:35 Mistake 7 - No content or weak content - 26:50 The metrics that actually matter in organic content - 29:45 Mistake 8 - No true campaign - 30:09 What it looks like when everything points to one offer - 32:44 Mistake 9 - Weak offer - 33:14 How to stack value and make your offer impossible to ignore - 34:43 Lifetime value math and what you can afford to spend ———————————————————————— The gyms growing past $100K a month aren't guessing on ads. They know their customer acquisition cost, they track per ad, they run a true campaign, and they make offers that scare them a little. That's the standard. Watch the plan behind it here. Watch the 100K Plan: https://www.youtube.com/watch?v=uMPx7b3_LOA Your agency probably isn't the problem. You might just be asking them to do the wrong job.