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Are you accidentally making career-limiting mistakes at work? Learn how to refine your business approach and protect your reputation. Professional success is often tied to the small, everyday habits that signal competence and respect to colleagues. In this conversation, Mary S. Schaeffer and Deborah Thomas-Ninninger discuss the subtle behaviors that can lead to significant reputational risk. They break down why simple change in your approach to daily interactions can prevent you from being perceived as difficult or unprofessional. Whether you are navigating office dynamics or looking to improve your communication skills, the conversation offers practical reminders that you can apply immediately. Mastering these nuances helps you build stronger professional relationships and ensures you are remembered for the right reasons. Watch next: The Small Habits That Make or Break Your Professional Presence https://youtu.be/EjOUIMU3t5Y Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Want to advance your accounts payable career? Learn the specific skills that separate average performers from top AP managers. #accountspayablemanager #accountspayable #accounting The role of an accounts payable manager often requires more than just technical knowledge of invoice processing, three way match, payments etc.. While a CPA is not always necessary, having a strong foundation in accounting or finance is a significant asset. We discuss the essential responsibilities that define success in this position, such as overseeing aging reports and using analytics to ensure invoice accuracy. Managing a team is a core part of the job, and we examine how to handle hiring, staff training, and employee expense reports effectively. Mastering these duties ensures your AP workflow remains efficient, helping you maintain control over your department and avoid common bottlenecks in your invoice processing. Subscribe for weekly accounting insights, and comment below with the biggest challenge you face in your office. Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Watch next: https://youtu.be/2Zd0ktir3H8 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos

What are the small, everyday behaviors that make people see us as rude, difficult, or unprofessional — often without us even realizing it? #JobInterviewTips #CommunicationSkills #ProfessionalBehavior In this conversation, we talk with Deborah Thomas Nininger, author of I See Rude People, about the subtle habits that influence how others perceive us at work, in job interviews, in business conversations, and in everyday life. From small talk and handshakes to professional etiquette, communication skills, reputation, and first impressions, Deborah shares practical reminders that can immediately improve the way you interact with others. These seemingly minor behaviors can have a surprisingly big impact on your professional presence and career success. Whether you're preparing for a job interview, building professional relationships, working with clients, leading a team, or simply trying to become a better communicator, this conversation offers practical business etiquette tips you can use right away. In This Video, We Discuss: • The everyday behaviors that affect your professional reputation • The small habits that shape how people perceive you • Why business etiquette matters more than you may realize • Practical ways to improve your first impression • How to become better at small talk • What professionals should know about handshakes after COVID • Common people-skills mistakes across industries • How humor can make etiquette lessons memorable • Simple behavior changes that can improve how people feel around you • How professional etiquette can help during stressful job interviews Deborah Thomas Nininger has worked with Fortune 500 companies and small organizations, helping professionals understand the people skills and everyday courtesies that influence success. If you're interested in business etiquette, professional communication, job interview tips, workplace behavior, leadership, networking, first impressions, and career development, be sure to subscribe for more conversations designed to help you navigate the professional world with confidence. 👉 WATCH NEXT: Travel Dos, Don’ts & Weird Taboos You Never Knew https://youtu.be/mekOESQflVc  #BusinessEtiquette #ProfessionalEtiquette #WorkplaceEtiquette #JobInterviewTips #CommunicationSkills #ProfessionalBehavior #FirstImpressions #CareerAdvice #WorkplaceSkills #BusinessCommunication #ProfessionalDevelopment #NetworkingTips #CareerSuccess #PeopleSkills #DeborahThomasNininger Link to I See Rude People https://www.amazon.com/I-See-Rude-People-MiniManners/dp/B0GP2582XQ Link to all Deborah’s books https://www.amazon.com/stores/Deborah-Thomas-Nininger/author/B0GYDW8FD9?ref=ap_rdr&shoppingPortalEnabled=true&ccs_id=99e7aeea-f212-47f9-b135-524a680a006e Deborah on LinkedIn https://www.linkedin.com/in/deborahthomasnininger/ Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

f you work in Accounts Payable, you already know this headache: the invoice doesn’t match the PO — and suddenly everyone is looking at AP to fix it. Whether you’re preparing for an AP interview or dealing with this mess in real life, this video breaks down exactly what strong AP pros do when the PO and invoice don’t align. In today’s episode, I walk you through seven common PO–invoice mismatch problems, what causes them, and how experienced AP professionals resolve them while protecting their organization from overpayments, compliance issues, and audit findings. And trust me — the solution to the last scenario is not what most people expect.  What You’ll Learn  How to handle lower quantities on the invoice Why a lower price isn’t always a win — and can create audit nightmares What to do when the invoice shows higher quantities than the PO How to resolve higher prices and avoid short‑payment disputes The hidden risks of extra charges that slip past AP How to manage missing early‑payment discounts The surprising exception when dealing with wrong payment terms Why the three‑way match is your best protection against fraud and duplicate payments 🧠 Perfect For: AP professionals AP managers Accounting job seekers Anyone preparing for Accounts Payable interview questions Teams looking to strengthen internal controls and reduce payment errors If you want to confidently answer one of the toughest AP interview questions — “What do you do when the invoice doesn’t match the PO?” — this video gives you the exact framework hiring managers look for. 👉 And don’t miss the link at the end to my full breakdown of the three‑way match, so you can master the control that protects your organization from short shipments, overcharges, and duplicate payments. Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! Link to Three Way Match in Accounts Payable Explained (Fast + Clear) https://youtu.be/TzkPVoQ9XA0 Link to Master These 10 Accounts Payable Concepts before Your Next Interview https://youtu.be/2Zd0ktir3H8 +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

If you work in Accounts Payable, these 10 overlooked AP best practices can completely transform your workflow, reduce errors, and make your entire AP process faster, cleaner, and more accurate. These are the strategies AP teams think they’re doing right — but usually aren’t. In this video, I walk through the most commonly missed AP best practices straight from my book, along with practical tips you can start using today. You’ll learn how to improve invoice processing, strengthen AP internal controls, prevent duplicate payments, streamline vendor management, reduce exceptions, and avoid the costly AP mistakes that slow companies down. Whether you’re new to Accounts Payable or an experienced AP professional, these best practices will help you level up your skills and stand out in interviews, performance reviews, and day‑to‑day operations. In this video, we cover: ✔ The AP best practices most teams overlook ✔ How to prevent invoice errors before they hit AP ✔ AP internal controls that actually work ✔ How to reduce exceptions and speed up approvals ✔ The habits that separate high‑performing AP teams from the rest ✔ Practical steps you can apply immediately #AccountsPayable #APBestPractices #APWorkflow #InvoiceProcessing #APControls #APMistakes If you want to grow your AP career, improve your AP processes, or simply stop the mistakes that cost companies time and money, this video is for you. Link to ‘5 AP Practices You Think You’re Doing Right… But Aren’t https://youtu.be/vDgHIjrKjzE Information about/Purchase 131 Best Practices for Accounts Payable https://www.amazon.com/131-Best-Practices-Accounts-Payable/dp/B0GNS8525W Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Business travel seems straightforward… until you realize there are unspoken rules, cultural taboos, and everyday habits that quietly create problems for travelers. In today’s episode, Mary sits down with Deborah Thomas-Nininger, author of Travel Etiquette: Dos, Taboos, and Who Does That?, to uncover the surprising behaviors smart travelers still get wrong. From airport etiquette to global cultural expectations, Deborah shares practical insights that make every trip smoother — and reveals the one mistake business travelers make without even realizing it. Stay until the end for that one. It’s simple, universal, and easy to fix. What We Cover in This Episode: The weirdest travel taboo most people have never heard of Who gets the armrests The travel taboo that applies to planes, trains, cars, subways, and buses The “travel rule” people obsess over… that doesn’t matter at all One thing travelers should start doing today to improve every trip The dos and taboos of retrieving luggage at the carousel Why people jump up the second the plane lands — and whether row‑by‑row exiting is still the norm The travel behavior people think is normal… but actually causes the most problems. #TravelEtiquette #BusinessTravel #TravelMistakes #TravelTaboos link to Seven Deadly Interview Mistakes – And How to Avoid Them https://youtu.be/S47q_YcixKM Link to all Deborah’s books https://www.amazon.com/stores/Deborah-Thomas-Nininger/author/B0GYDW8FD9?ref=ap_rdr&shoppingPortalEnabled=true&ccs_id=99e7aeea-f212-47f9-b135-524a680a006e Link to Travel Etiquette Dos, Taboos & "Who Does That?!" (MiniManners Book 2) https://www.amazon.com/Travel-Etiquette-Taboos-Does-MiniManners-ebook/dp/B0D3FFKH4T/?_encoding=UTF8&pd_rd_w=VKuYO&content-id=amzn1.sym.171c1bd3-e559-4de5-8b1c-2e86c02e2e84&pf_rd_p=171c1bd3-e559-4de5-8b1c-2e86c02e2e84&pf_rd_r=142-8114648-1568902&pd_rd_wg=l39GH&pd_rd_r=44c457ca-664c-4184-a8d4-ced6412047a2 Deborah on LinkedIn https://www.linkedin.com/in/deborahthomasnininger/ Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V

Cutoffs, accruals, and reversals are three of the most critical concepts in Accounts Payable — and they directly impact the accuracy of your month‑end close and financial statements. In this complete AP month‑end guide, you’ll learn how cutoff timing works, why GR/IR issues happen, how un-invoiced receipts affect your financials, and how to build clean, audit‑ready accruals and reversals. #AccountsPayable #MonthEndClose #AccrualAccounting #AccountingBasics #JournalEntries This video walks through the entire workflow AP teams use during month‑end close, including real examples of cutoff errors, timing mismatches, and the risks of old items sitting on your AP aging or GR/IR report. Whether you’re new to AP or looking to strengthen your accounting fundamentals, this guide will help you understand how AP supports accurate financial reporting. What you’ll learn in this video: ✔️ What cutoff means in Accounts Payable ✔️ How GR/IR timing issues occur ✔️ Why uninvoiced receipts distort financial statements ✔️ How to create proper AP accruals ✔️ How reversals prevent double‑counting ✔️ How AP impacts financial reporting and audit readiness ✔️ Common month‑end mistakes — and how to avoid them If you work in AP, Accounting, Audit, or Shared Services, mastering these concepts is essential for clean month‑end close, strong internal controls, and accurate financials. 👉 Next Step: Watch my follow‑up video on Journal Entries for AP to see how cutoff, accrual, and reversal concepts translate into real accounting entries. Link to Journal Entries A Guide to Almost Everything https://youtu.be/ONc03wC1zFA Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1

Prepare for your accounts payable interview by mastering the essential AP questions hiring managers ask most often, including processes, internal controls, pricing, quantity verification, payment terms, and sales tax calculations . This video shows you how to explain the full invoice lifecycle with clarity and confidence so you can stand out as a top candidate in any AP role Most people walk into an AP interview feeling confident… until the hiring manager starts asking the real questions. The ones that reveal whether you actually understand AP processes, controls, and best practices — or not. In this video, I’m breaking down the 10 AP interview questions that come up again and again, and I’ll show you exactly how strong candidates answer them. If you want to stand out, stay tuned — because these questions separate the prepared from everyone else. Make sure you stick around for the last one, because it can make all the difference between getting that coveted job offer – and NOT. #apinterview #accountspayableinterview #apinterview Link to 5 hardest interview questions for accounts payable https://youtu.be/sJC_sXAmGHI Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 #APInterview #AccountsPayableInterview #APInterviewQuestions #AccountsPayableJobs #AccountingJobInterview #AccountsPayableProcess #ProcureToPay #P2PProcess #InvoiceProcessing #InternalControls #InterviewPreparation #JobInterviewTips Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos

If you work in Accounts Payable, Accounting, Finance, or you’re preparing for an AP role, this 2027 guide walks you through everything you need to know. From invoice workflows to 3 way match, internal controls, fraud prevention, month end close, and AP automation—this video covers the full AP lifecycle with clear, practical examples. #AccountsPayable #APTraining #accountingbasics Whether you’re new to AP or looking to strengthen your skills for promotion, this updated walkthrough gives you the tools to work faster, reduce errors, and improve your team’s efficiency. 🔹 What You’ll Learn (2027 AP Essentials) • What Accounts Payable is and why it matters • The full AP workflow: invoice → approval → posting → payment • 2 way match vs. 3 way match (with examples) • Vendor setup, W 9s, and compliance requirements • AP internal controls every company must have • How to prevent duplicate payments and invoice fraud • Month end close steps for AP teams • AP automation tools and 2027 technology trends • Tips to improve accuracy, speed, and audit readiness 🔹 Who This Video Helps • Accounts Payable Specialists • AP Managers and Supervisors • Accounting Clerks and Bookkeepers • Controllers and Finance Leaders • Job seekers preparing for AP interviews • Anyone transitioning into accounting roles 🔹 Why This Matters  AP teams are under pressure to move faster, reduce risk, and adopt automation. This video gives you the updated knowledge you need to stay competitive, improve your workflow, and support your organization’s financial health. 🔹 More AP & Accounting Training If you found this helpful, check out my other videos on: • AP internal controls • Invoice processing best practices • Month end close • Accounting career growth • Job search tips for AP and accounting roles Link to The Ultimate Invoice Processing Guide Avoid Fraud, Delays, and Overpayments https://youtu.be/YVnYBRLw8PY Link to Your Invoices Are Vulnerable without These Controls https://youtu.be/uIomGiLtUYA accounts payable, accounts payable basics, accounts payable training, accounts payable workflow, ap process, ap workflow, invoice processing, invoice approval workflow, 3 way match, 2 way match, vendor management, vendor setup, duplicate payment prevention, ap fraud prevention, accounts payable controls, internal controls ap, ap automation, ap software, erp invoice processing, month end close ap, accounting basics, accounting workflow, finance operations, ap specialist skills, ap manager training, ap fundamentals, accounts payable tutorial, accounts payable explained, accounts payable 2027, ap best practices, ap compliance, ap audit readiness, accounts payable career, accounting career growth, ap interview prep, ap concepts, accounts payable guide : Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1

Every time someone says, “How complicated could Accounts Payable really be?” you can bet the organization is already losing money — through preventable errors, weak controls, and overlooked compliance risks. In this video, we break down 5 foundational AP practices that accounting and finance teams think they’re doing correctly… but often aren’t. More importantly, we dig into where AP processes actually fail — the exact points where losses, fraud, and compliance issues begin. What You’ll Learn • Accounts Payable best practices • AP process improvement strategies • Three‑way match problems and invoice verification errors • P2P internal controls and separation of duties • AP fraud prevention and detection protocols • 1099 compliance, W‑9 verification, and regulatory requirements • AP automation pitfalls and digital transformation challenges • Paperless AP workflows and electronic payment controls • Duplicate invoice prevention and extinguishing errors • How AP mistakes lead to financial losses and audit findings If you work in Accounts Payable, Accounting Operations, Finance, Audit, FP&A, or Controller-level leadership, this is essential viewing. Strengthening AP isn’t just about efficiency — it’s about protecting your organization’s cash, reputation, and regulatory standing Link to Why Automation Projects Fail https://youtu.be/2o35gtGYaGQ Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Supplier invoice errors are one of the biggest hidden drains on AP productivity — and they hit your workflow long before anyone notices. In this video, we break down the most common supplier invoice mistakes that create rework, slow approvals, and increase the risk of overpayments: duplicate invoices, missing PO numbers, invoices sent to the wrong place, vendors gaming payment terms, and suppliers refusing electronic payments. You’ll learn exactly how Accounts Payable can stop these errors early, tighten controls, reduce manual work, and protect your organization from costly mistakes. And once you know how to block supplier errors, take the next step: spot fraudulent invoices before they hit your system. Click the video linked at the end to learn the red flags every AP pro must recognize instantly. #accountspayable #invoiceprocessing #suppliererrors #vendorbilling #duplicateinvoices #missingPO #APworkflow #APcontrols #accountingtips #fraudprevention #invoicefraud #electronicpayments #procuretopay #APbestpractices Link to Spot fraudulent invoices https://youtu.be/vFaqIb9mzSM Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby

Most AP automation projects don’t fail because of the solution purchased — they fail because of a few predictable, easy to fix issues inside the AP process. Whether you’re looking for a new AP automation solution or trying to rescue one you already have, the same failure points show up again and again. Today, I’m breaking down the real reasons AP automation fails and the simple fixes that prevent these breakdowns so you can choose the right solution — or finally make your current one work the way it should. #apautomation #invoiceautomation #automation #automationpitfalls T he Automation Traps Nobody Warns You About https://youtu.be/Ulz6gjdYgGk Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby Avoid common AP automation mistakes that cause project failure. Learn how to fix ERP integration issues and reduce manual data entry. Many finance teams struggle with AP automation because they overlook critical technical requirements early on. This guide breaks down why standard implementation plans fail, specifically focusing on the disconnect between software capabilities and existing ERP integration needs. If you are preparing to implement new systems, understanding these potential pitfalls is essential for a successful transition. We also examine the hidden impact of manual data entry requirements that often persist after automation goes live. By identifying these gaps in your accounts payable process before you commit to a vendor, you can ensure your project delivers actual efficiency gains rather than new operational headaches. Subscribe for weekly finance automation breakdowns, and comment below if you have faced integration issues with your current software. AP automation failure often stems from predictable errors made during the planning phase. Learn to secure your project. Many finance teams rush into purchasing software without fully vetting how the product aligns with their existing ERP integration. This oversight creates a disconnect that forces staff to continue performing manual data entry long after the system goes live. If you are responsible for digitizing your accounts payable process, you must identify these gaps before signing a contract to ensure the technology actually saves time. This breakdown highlights specific project pitfalls that cause automation initiatives to stall. By focusing on the technical requirements that vendors often gloss over, you can protect your budget and avoid the operational headaches that plague poorly planned deployments. Understanding these critical AP automation mistakes is the best way to guarantee your team sees an immediate return on investment. Subscribe for weekly finance workflow breakdowns, and comment below if you have struggled with ERP compatibility issues in your current system.

Most people can do Accounts Payable… but very few can explain the core concepts clearly. And that’s exactly what separates average AP staff from true professionals. In this video, I’m breaking down 10 essential Accounts Payable concepts that instantly reveal whether someone actually knows what they’re doing — from invoice processing fundamentals to vendor management, 3‑way matching, accruals, internal controls, and more. If you work in AP, accounting, bookkeeping, shared services, or finance operations, this video will help you level up your technical accuracy, improve your workflow, and speak about AP processes with confidence and clarity. These are the concepts hiring managers, controllers, and auditors expect you to understand — and the ones that make you stand out in interviews and on the job. What You’ll Learn: * The 10 core AP concepts every professional must master * How to explain AP processes clearly (the skill most people lack) * Common mistakes AP teams make — and how to avoid them * How AP connects to month-end close, accruals, and financial reporting * The exact terminology used by controllers, auditors, and CFOs Perfect For: ✔ Accounts Payable Specialists ✔ Accounting Clerks ✔ AP Managers & Supervisors ✔ Bookkeepers ✔ Anyone preparing for an AP or accounting job interview ✔ Professionals wanting to grow into senior AP, accounting, or finance roles Watch next: 5 hardest interview questions for accounts payable https://youtu.be/sJC_sXAmGHI Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!!

Everyone thinks AP is just “paying bills” — until they have to manage it. Then they discover how complicated and far reaching the function really is. Let’s take a quick look at the seven core components that make AP management far more challenging than it first appears. How important is it that you get what I’m about to discuss right? I know of several organizations that had their AP function so messed up, the auditors threatened not to sign off on their financial statements. In two of those cases I was brought in to help reorganize the function, install proper controls and best practices etc. so the organizations were able to get the much-needed sign off. They were not pretty situations – but if I’m being totally honest, a lot of fun … for me … not for the companies involved! Link to Working in Accounts Payable Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HeNwCTRm4jZIlGKzi8VOwi_ Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!! +++++++++++++++++++++++ See most recent videos at: https://www.youtube.com/@APNow/videos See all short tips at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-He5ELp9TP3wqQdHIbfIcFAB Learn more about AP Best Practices; Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-HcvMSJTdNs0BCQJ0Ivb4l9V Learn more about Internal Controls in AP; Playlist https://www.youtube.com/playlist?list=PLtL6rWSXZ-HdV9JIterJ-bf6TwMset_z_ Looking for Automation insights: Playlist at: https://www.youtube.com/playlist?list=PLtL6rWSXZ-Hf_cZwQOcDZrYV4dA0oDVby Master effective accounts payable management to prevent costly errors and ensure your financial records pass every audit review. Many professionals view accounts payable management as a simple task of paying bills, but this function carries significant weight within an organization. Poor oversight in your accounts payable process can lead to severe consequences, ranging from operational inefficiencies to auditors threatening to withhold critical sign-offs. This video breaks down the complexities often ignored in daily operations. Mary S. Schaeffer discusses the realities of maintaining a compliant AP department and explains how to avoid the ugly outcomes that stem from neglect. By implementing standard ap best practices, you can stabilize your workflow and mitigate risk effectively. Understanding the far-reaching impact of these functions is essential for anyone responsible for corporate financial accuracy. Subscribe for weekly accounts payable management breakdowns, and let me know in the comments if you have faced issues with auditor sign-offs in your organization.

you work in, manage or have responsibility for accounts payable in the US or for a US organization, you need to understand a handful of IRS tax forms. You don’t have to be experts – unless of course, they are your primary responsibility – but you do have to know what they are and when each should be used. And, I’m here to not only share that information with you but to tell you, it’s not that difficult. The whole purpose of these forms is to ensure the US government has the information it needs to collect all the taxes it is owed. Your job is to supply the information, the correct information. That’s it. And it’s fairly easy to understand. So, let’s get started. #1099MISC, #1099NEC, #W9, #1099K, W8, W2 Demystifying Form W-9: All Your AP FAQs Answered https://youtu.be/EZKD5eZIE2I Subscribe for more tips and insights like this: https://www.youtube.com/APNow?sub_confirmation=1 Looking for more of the most current business intelligence about + Best practices around your payment and accounts payable function + Current and new fraud protection protocols + The newest technology impacting your accounting, accounts payable, and payment functions + Career advancement +And much more!!