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What does it take to place a candidate in 72 hours and have a VP of HR say they've never seen anything like it? Darwin Shurig built a $2.5 million medtech recruiting firm with $1.2 million in personal production. Then in one quarter, eight of his nine top clients stopped using external recruiters. Revenue collapsed. His team disappeared. His 17-year marriage ended in the same period. What he built on the other side changed how he runs every search. His process replaces the standard job description with a short video interview between the recruiter and the hiring manager. Qualified candidates see the role in the manager's own words before a single formal interview is scheduled. On the hiring side, the manager receives the candidate's personal why on video, written samples, and personality profiling. Both sides walk into the first conversation already informed. A VP of HR, after seeing it, told Darwin his firm had just paid $97,000 for an executive search and received resumes and scheduling. "We didn't get anything like this." In this episode, Darwin breaks down the collapse, the lessons, and the process he built from scratch — including two specific things every recruiter can use this week with no software required. In this episode, you'll discover: Why eight of nine clients can vanish in one quarter and what it exposes about your business model The three root causes of underperformance most agency owners never diagnose Why personal why has to match company why when hiring, or it breaks when things get hard How a hiking idea became a platform that's changing how retained search is delivered The hiring manager video that replaces the job description and why candidates respond differently How Darwin placed a candidate in 72 hours using this exact process Two things you can apply this week with whatever tools you already have Episode highlights: 0:00 Intro 1:41 How Darwin built a $2.5M firm, then lost it 5:43 Eight of nine clients stop overnight 11:16 What the collapse taught him 22:05 The hedgehog lesson: too many projects, not enough oxygen 28:15 Why misaligned values break down when things get hard 36:39 Managing your own business vs. someone else's money 40:48 The expectation failure: "Nobody ever told me." 44:22 The hike that became a platform idea 47:48 Inside Top Talent Accelerant: the hiring manager video 53:59 How the platform is being commercialized 1:05:54 The $97K fee moment 1:11:20 Two things you can use this week Guest bio: Darwin Shurig is the founder of Top Talent Accelerant, a medical device and medtech executive search firm. He built the firm to $2.5 million in revenue with $1.2 million in personal production before a sector-wide downturn in 2023 disrupted the business. He is a Pinnacle Society member, author of Modern Day Job, an Amazon bestseller published in 2024, and is currently writing a second book on talent management strategy. Connect with Darwin: Email: [email protected] LinkedIn: https://www.linkedin.com/in/darwin-shurig/ Website: https://www.toptalentaccelerant.com/ Connect with Mark: Free 30-minute strategy session: recruitmentcoach.com/strategy-session Mark on LinkedIn: linkedin.com/in/mwhitby Instagram: @RecruitmentCoach

Rich Bradley has been recruiting since 1982. He’s billed $28 million. He’s been a Pinnacle Society member for nearly 30 years. And at 67, working solo alongside his wife, he has no intention of stopping. In his first seven months, he made zero placements. He packed his things into a cardboard box, walked toward the door, and heard his colleagues talking about him behind his back. What they said stopped him. He turned around, sat back down, and made two placements by the end of that week. That was the moment everything changed. This episode is about what sustained success actually looks like across four decades in recruiting. Rich breaks down the daily planning habit he’s used for nearly 40 years, why he tracks talk time instead of call volume, and why reference checks remain one of his most reliable sources of new business long after most recruiters abandoned them. He also talks candidly about growing up with abusive, alcoholic parents, surviving cancer twice, and how those experiences shaped both the recruiter and the person he became. In this episode, you’ll learn: The cardboard box moment that changed his career The handwritten planner system he’s used for nearly 40 years and why skipping it derails his day Why he targets three to four hours of talk time daily How reference checks generate clients, candidates, and referrals Why he won’t work with clients he wouldn’t want to work for How two cancer diagnoses reshaped his business and priorities What polite, professional, persistent looks like over a 44-year career Episode Highlights [0:59] 44 years in recruiting, $28 million billed and he nearly quit after 7 months [19:38] The cardboard box moment, what he overheard walking out the door [25:15] Success is cadence, not luck - the daily planning habit [42:22] Why reference checks drive his business development [56:18] The cancer diagnosis that reshaped everything [1:10:28] Still targeting $600K–$700K a year, working solo, at 67 About Rich Bradley Rich Bradley is the founder of Team Bradley, a boutique IT and technology recruiting firm based in the Chicago area. He started in recruiting in 1982, has billed $28 million over a 44-year career, and has been a Pinnacle Society member since 1997. Connect Connect with Rich: https://www.linkedin.com/in/richbradley/ Connect with Mark: https://linktr.ee/recruitmentcoach

In 2008, Carol Ann Wentworth lost her business, her home, and nearly everything she owned. Within 10 days of clarifying her next step, three recruiting firms reached out. She had a job offer in two weeks. That same clarity is what built Wentworth Executive Recruiting into a ten-year retained practice with a 94% retention rate. Carol Ann has 35 years of experience in executive search. She sends three candidates per search, not thirty. Her interviews run an hour, sometimes two. She made 48 placements with one Silicon Valley client and supported their growth through to IPO. She works with five core clients. Two keep her consistently busy. This is a different kind of episode. Not about scaling fast or billing millions in year one. It's about what it actually takes to build a recruiting practice that lasts, clients who stay, placements who stay, and a business that works for your life. Carol Ann breaks down the process behind her retention rate, the mindset framework she used to rebuild after the 2008 crash, and why going deeper with fewer clients has been more powerful than chasing volume. In this episode, you'll discover: Why Carol Ann sends three candidates instead of thirty — and what that demands upfront The two-hour candidate interview: what she asks and what she's really listening for How she uses social media screening to assess candidates beyond the CV The clarity, commitment, and consistency framework she used to rebuild after losing everything The difference between ego and confidence — and why it matters in a crisis What a sustainable retained practice looks like after ten years Why scaling isn't the only model for a successful recruiting business Episode highlights: [3:54] From an international modeling agency founder at 26 to an executive search [14:40] The mindful recruiting methodology and what real listening looks like [15:39] A 94% retention rate and the process that produces it [17:00] The two-hour candidate interview: what she asks and what she's listening for [21:01] Social media screening: what Carol Ann looks for and why [35:14] Losing a business, a home, and nearly everything, and landing a job in two weeks [38:50] Ego vs. confidence: why the distinction matters in a crisis [41:04] Clarity, commitment, and consistency: the framework she used to rebuild [55:36] A Mindful Career: how the book came about Guest Bio: Carol Ann Wentworth is the founder and CEO of Wentworth Executive Recruiting, based in the San Francisco Bay Area. She has 35 years of experience in executive search, specializing in retained search across commercial construction, renewable energy, and technology. She has achieved a 94% retention rate across her placements and made 48 placements with one Silicon Valley client through to IPO. She is co-author of A Mindful Career, written with her husband Eric Wentworth. Connect with Carol Ann: LinkedIn: https://www.linkedin.com/in/carolannwentworth Website: https://wentworthexecutiverecruiting.co Connect with Mark: Free 30-minute strategy session: https://recruitmentcoach.com/strategy-session/ LinkedIn: https://www.linkedin.com/in/mwhitby/ Instagram: https://www.instagram.com/recruitmentcoach/

What if one placement paid $100,000... but took two years to close? Few recruiters would touch that model. Darci Smith built her entire business around it. Darci is the founder of Roklyn, a wealth management recruiting firm based in California. She specializes in financial advisor transitions — moving established advisors between firms, often transferring hundreds of millions in assets. These aren't quick wins. Sales cycles run one to two years. Fees are paid in tranches across twelve months. Her first deal took two and a half years to close and paid $133,000. In this episode, Darci explains how she makes the model work. How she stayed solvent in year one by building a career coaching business on TikTok that generated $150,000. How she charges a $5,000 non-refundable deposit on most searches and why clients don't push back. How she niched down to California-only wealth management for five years and is now expanding nationally. And how she engineered her visibility on ChatGPT so new clients find her without her having to chase them. This is a different way to build a recruitment business. Fewer placements. Bigger fees. Stronger relationships. In this episode, you'll discover: How financial advisor transition fees work and why the sales cycle runs 1-2 years Why a $5,000 non-refundable deposit changes the client relationship from day one How Darci built 300,000 TikTok and 100,000 Instagram followers posting from her phone Her 30-minute AI-assisted video workflow for creating content consistently How she engineered visibility on ChatGPT and the exact approach she used Why niching to one state and one industry for five years set up her national expansion How staying involved through onboarding turns single placements into long-term partnerships Episode highlights: [4:09] How sport led Darci into recruiting and her first role at Cybercoders [9:01] Becoming a top biller at Athletes to Careers through in-person relationship building [14:25] Choosing wealth management with no industry background [18:43] First contract: a national wirehouse and 300 cold calls to get started [21:31] On cold calling: honest about hating it, clear about doing it anyway [24:49] How financial advisor transition fees work and why they take years to land [31:01] Building 300K TikTok and 100K Instagram followers while building Roklyn [32:16] Making $150K in year one from career coaching [45:29] Niching to California-only and the five-year payoff [47:35] How she engineered visibility on ChatGPT [49:49] The contained model: $5,000 non-refundable deposit [55:39] Supporting hires through onboarding and why clients keep coming back Guest Bio: Darci Smith is the founder of Roklyn, a wealth management recruiting firm based in California. She launched five years ago after roles at Cybercoders and Athletes to Careers, where she reached top biller. Roklyn focuses exclusively on wealth management, financial advisor transitions, and W2 recruiting, and operates primarily on a contained search model with a non-refundable deposit. Darci has built a social following of 300,000 on TikTok and 100,000 on Instagram. Connect with Darci: LinkedIn - https://www.linkedin.com/in/darcismith/ Roklyn website - https://roklyn.com This episode is brought to you by: Recruiterflow — an AI-first ATS and CRM that monitors your database and alerts you when contacts change jobs. Book a demo: recruitmentcoach.com/recruiterflow Trusted Voice Video — a done-for-you video service that helps you create 30 days of content in just 30 minutes a month. Book a free strategy call: recruitmentcoach.com/video Connect with Mark Whitby: Free 30-minute strategy session: recruitmentcoach.com/strategy-session Free scorecard — identify the biggest bottlenecks in your recruitment business: recruitmentcoach.com/scorecard Mark on LinkedIn: linkedin.com/in/markwhitby Follow on Instagram: @RecruitmentCoach If you want to build a recruitment business with bigger fees and stronger client relationships, this episode is worth your time.

Seb Sharpe built a $4 million recruitment firm in seven years, profitable every quarter, working exclusively on retained and permanent placements. Then he made a decision most agency owners avoid. Instead of scaling headcount and doubling down on the traditional model, he stepped back and started building for where he believes the recruitment industry is heading next. Seb is the co-founder of Inventure, a specialist renewable energy search firm based in Los Angeles. He launched the business in 2018 with his co-founder Charlie Rawlings, starting with no clients, no track record, and an office above a subway line in a WeWork. Within a year, they billed $1 million. In year two, $2 million. The business has remained profitable every quarter since. More recently, they launched Generate, a platform designed for what they see as the next era of recruitment: more independent, more entrepreneurial, and built around the individual recruiter rather than the traditional agency structure. In this conversation, Seb shares the systems that drove Inventure's growth, including the one KPI that made revenue predictable, how to properly qualify vacancies so clients stay accountable, and why most recruiters are focusing on the wrong part of the funnel. He also explains why he believes recruitment is structurally overdue for change, how the shift toward independent recruiters is already happening, and where AI is genuinely adding value inside a modern recruitment business. If you're building a recruitment agency or executive search firm and want more consistent revenue, stronger client relationships, and a clearer view of where the industry is going, this one is worth your time. Episode Highlights [2:38] First year: $1M. Second year: $2M. Profitable every quarter [9:33] Why niching into renewable energy changed everything [13:34] The imposter syndrome behind early agency growth [15:05] The academy model for hiring and training [22:44] Landing a $30K retainer with no brand or track record [31:29] The KPI that predicts your revenue [33:51] How to calculate the value of a first-time interview [36:27] Why most recruiters lose control of searches [44:06] Why Seb is building Generate [53:26] The EXP Realty model and the industry shift [58:27] Where AI is changing recruitment [1:09:57] Mark's top two takeaways Guest Bio and Contact Info Seb Sharpe is the co-founder of Inventure, a renewable energy executive search firm he built to approximately $4 million in annual revenue, and Generate, a platform for entrepreneurial recruiters. He launched Inventure in 2018 with Charlie Rawlings, billing $1 million in year one and $2 million in year two, with consistent profitability every quarter. Over seven years, the business has grown through 100% permanent placements. Seb began his recruitment career at GQR in Los Angeles and later helped launch a Chicago office. Originally from England, he attended UCLA and has been based in the US for over a decade. LinkedIn: https://www.linkedin.com/in/sebsharpe Generate: https://wearegenerateai.com (verify) Millie AI: https://mille.ai (verify) Links and Tools Recruitment Scorecard: https://recruitmentcoach.com/scorecard Recruiterflow (Sponsor): https://recruitmentcoach.com/recruiterflow Trusted Voice Video: https://recruitmentcoach.com/video Connect with Mark Whitby Free strategy session: https://recruitmentcoach.com/strategy-session LinkedIn: https://www.linkedin.com/in/mwhitby Follow The Resilient Recruiter on Apple Podcasts so you never miss an episode.

Harrison Wright built his recruitment business to nearly $400,000 in billings within six months. Then the market turned. Hiring froze. Searches disappeared. For six months, nothing came in while he was burning $30,000 a month to stay afloat. Most recruiters would respond by doing more. More calls. More CVs. More pressure. He did exactly that. It didn’t work. Harrison is the founder of The Blockchain Recruiter, a search firm specialising in crypto and Web3 talent. After the crash, he rebuilt the business around retained search, tighter positioning, and a more deliberate recruitment process. Today, he runs a retained model with an interview-to-placement ratio of 2.16 to 1 and has won clients worth more than $350,000 in lifetime value through inbound alone. After shifting into institutional crypto, he’s on track for $1.2M to $1.6M in 2025, despite a difficult market. This conversation gets into what actually changed. Why he treats recruitment as a sales process. Why he doesn’t pitch the job on the first call. And how doing more work upfront changes what happens at offer stage. In this episode: Why more activity doesn’t fix a broken recruitment model How Harrison qualifies candidates before a CV ever gets sent The thinking behind a 2.16-to-1 interview-to-placement ratio Why he avoids pitching the job early in the process How positioning led to higher-value retained clients The shift into institutional crypto and why it changed his pipeline What most recruiters get wrong about delivery Episode highlights: [1:06] From zero to $400K in six months [1:21] The crash: no revenue and $30K monthly burn [13:17] The 2.16-to-1 interview-to-placement ratio [15:14] The 90-minute candidate interview [21:37] Why pitching first creates problems later [49:10] The institutional crypto pivot [1:00:46] What a retained proposal looks like About Harrison Wright Harrison Wright is the founder of The Blockchain Recruiter, one of the OG search firms in crypto and Web3. As an avid student of business and the craft of recruiting, Harrison built his business by prioritizing tight positioning, exceptional delivery, and retained client partnerships in a market where most recruiters compete on speed, volume and contingency. Connect with Harrison LinkedIn: https://www.linkedin.com/in/harrisonwright Website: https://theblockchainrecruiter.com Connect with Mark Whitby Get your FREE 30-minute strategy call: https://www.recruitmentcoach.com/strategy-session/ LinkedIn: https://www.linkedin.com/in/mwhitby/ Twitter: https://twitter.com/MarkWhitby Instagram: https://www.instagram.com/RecruitmentCoach Sponsors Recruiterflow Recruiterflow is the AI-first operating system for recruitment agencies and executive search firms, combining ATS, CRM, and AI in one platform. 👉 https://recruitmentcoach.com/recruiterflow Trusted Voice Video You already know video works. You just don’t have time to create it. One 30-minute session each month. Thirty days of short-form LinkedIn video content, planned, filmed, edited, and ready to post. 👉 https://recruitmentcoach.com/video Free Recruitment Scorecard Not sure what’s slowing your agency’s growth? 👉 https://recruitmentcoach.com/scorecard If your market feels tough right now, this is worth a listen.

A 12-month guarantee on every placement. That’s not something you hear often in recruitment. Lewis Waitt and Jessica Multhauf built their firm, Aliniti, around the idea that the placement is only the beginning of the relationship. Because of the way they run their searches — and the way they support both the client and the new hire after the hire — more than 90% of their placements are still in the role after one year. Aliniti didn’t start as a recruitment firm. It began as an HR and organisational development consultancy working closely with privately held and family-owned businesses. Recruiting came later, growing naturally from long-term advisory relationships with clients who needed help hiring. That consulting background shapes everything about how they approach recruitment today. They define the role properly before the search begins, challenge unrealistic expectations, and stay closely involved with both the client and the new hire long after the placement. The result is stronger hiring outcomes, deeper client relationships, and a recruitment business built on long-term partnerships rather than one-off transactions. In this episode of The Resilient Recruiter, Lewis and Jess explain how their model works and why it produces better results for both clients and candidates. What You’ll Learn in This Episode • Why Aliniti offers a 12-month guarantee on every placement • How their consulting background shapes their recruiting approach • The role clarity process they run before every search • Why unrealistic job briefs lead to failed searches • How staying involved after the hire improves retention • Why multiple service lines create stability in a recruitment business • How long-term advisory relationships generate repeat recruiting work Timestamps 00:00 Introduction 03:09 How Aliniti started and why recruiting grew out of HR consulting 06:37 Lewis joins the firm as the founder’s son-in-law 09:29 Jess’s path from opera singer to recruitment leader 13:30 The “four-leg chair” business model 15:52 The retained HR model that stabilised the business 19:31 Why deep client knowledge improves search outcomes 28:24 The role clarity process before every search 33:49 Handling unrealistic salary expectations and “purple squirrel” briefs 38:56 Why Aliniti offers a 12-month guarantee 45:37 The onboarding process that improves retention 57:57 Vision for the next three years 1:01:00 Why the firm uses profit sharing instead of commission Sponsor This episode is sponsored by Recruiterflow, the AI-first operating system for recruitment agencies and executive search firms. Recruiterflow combines a powerful ATS and CRM with AI built directly into your workflows, helping recruiters focus on conversations and decisions while the system handles the heavy lifting. Learn more and request a demo: https://recruitmentcoach.com/recruiterflow Resources Mentioned Aliniti https://www.aliniti.com Lewis Waitt https://www.linkedin.com/in/lewiswaitt/ Jessica Multhauf https://www.linkedin.com/in/jmulthauf/ Seven Figure Freedom Scorecard https://recruitmentcoach.com/scorecard Trusted Voice Video https://recruitmentcoach.com/video If you want to build a recruitment firm where clients stay for years and placements actually stick, this episode is well worth your time.

One placement can be a transaction. Or it can be the start of a long-term enterprise relationship. Most recruiters treat it like the first. Brendan Thomas built his career on the second. He started recruiting at 36, got fired after his first $60,000 placement, and joined a new agency six months later with two clients. By the end of that year, he had built over $600,000 in billings. Six years on, he has generated more than $5 million in lifetime billings, averaged $1 million per year, and qualified for CEO Club every quarter. He did it by ignoring the advice nearly every experienced recruiter gave him. When he asked million-dollar billers how they did it, the one piece of advice he kept hearing was to avoid enterprise accounts. He ignored it. In this episode, Brendan breaks down exactly how he cracks major enterprise accounts, navigates HR and Talent Acquisition without getting blocked, and earns the kind of deep access - hiring manager calendars, ATS logins, long-term contracts - that turns one deal into recurring revenue. This episode is brought to you by Recruiterflow Recruiterflow is the AI-first operating system built specifically for recruitment agencies and executive search firms. It combines a powerful ATS and CRM with AI embedded directly into your recruiting process. Less admin. Smarter follow-up. More time spent on revenue-generating conversations. Request a demo: recruitmentcoach.com/recruiterflow In this episode, you'll discover: Why Brendan ignored the advice to avoid enterprise accounts - and what happened when he did How to lead with a real candidate to get hiring manager buy-in before HR enters the picture The three responses you'll get from Talent Acquisition - and how to handle each one When to walk away from an account and the red flags that tell you it's time How to expand one placement into a long-term enterprise relationship Why Brendan never asks for referrals until the candidate has had at least a week in the role How to earn direct access to hiring manager calendars What discipline actually looks like on a million-dollar desk Episode Highlights: [0:38] The $60,000 placement that got Brendan fired and what he did next [1:01] Starting over: $600,000 in billings in six months [3:25] How Brendan entered recruitment at age 36 [18:46] The question he asked million-dollar billers and the advice he rejected [23:16] Why enterprise accounts are harder to crack and why he pursued them anyway [28:15] How to approach hiring managers before going to HR [35:38] The three HR responses and how to handle each one [46:14] Red flags, yellow flags, and green flags - deciding which accounts to pursue [54:15] Expanding an account after your first placement [56:42] Earning direct access to hiring manager calendars [1:03:23] What "uptime" really means for a million-dollar biller About Brendan Thomas Brendan Thomas specialises in finance and accounting placements across manufacturing, construction, and technology industries in the United States. He joined Jobot in June 2020 and has since generated over $5 million in lifetime billings, averaging approximately $1 million per year. He has qualified for CEO Club every quarter and hit the $125,000+ quarterly threshold 22 quarters in a row. He is ranked third in lifetime billing at Jobot. He works nationwide and is available from 5am to 5pm Pacific daily. Connect with Brendan: linkedin.com/in/brendanwthomas Connect with Mark Whitby Free 30-minute strategy call: recruitmentcoach.com/strategy-session LinkedIn: linkedin.com/in/mwhitby Instagram: @RecruitmentCoach

Most recruitment agencies believe in training. Very few build a structured system that consistently produces top billers. Larissa Gerlach experienced the hard version first. In year one, she earned $40,000 and questioned whether she would make it in recruitment at all. By year three, she had reached President’s Club. Soon after, the CFO of a private equity-backed recruiting firm asked her to replicate her results across 25 offices. That request became the foundation of a national recruiter training programme. In this episode, Mark Whitby and Larissa unpack what actually drives recruiter performance, why activity metrics alone don’t create top billers, and how recruitment business owners can build scalable training systems that reduce ramp-up time and increase recruiter billings. If you are serious about recruitment agency growth, search firm leadership, and building consistent performance inside your team, this conversation goes beyond theory. It’s about systems. What You’ll Discover • Why 200+ calls per week worked — and why most recruiters still fail at high activity • The difference between knowledge and live desk performance • How to turn individual billing success into a national training framework • Why daily role plays accelerate recruiter revenue • The three structural reasons founders struggle to implement training • Why cohort-based onboarding produces stronger long-term performance • How to build recruitment agency systems that scale beyond one top performer Episode Highlights [03:56] From fashion sales to recruitment after the 2009 recession [08:37] The $40,000 first year and the meeting where she nearly quit [12:35] Why most recruiters struggle in year one — and what actually starts to click [22:15] The 200-calls-per-week discipline that changed her trajectory [26:07] The CFO email that led to building a national sales training programme [28:17] What the training playbook looked like — from binder to LMS [35:51] Why daily role plays create elite performers [1:05:49] The three reasons most founders struggle to train their teams [1:10:29] Why group cohorts outperform one-to-one onboarding About Larissa Gerlach Larissa Gerlach is the founder of Vibrant Talent Group, an executive search firm specialising in marketing, product, and design roles across New York and San Francisco. She has over 15 years of experience across billing, business development, national learning and development, and agency leadership. At a private equity-backed recruiting firm, she became the fastest-growing salesperson in company history before leading national recruiter training initiatives. Resources Mentioned Recruiter Training Programme https://recruitmentcoach.com/training Seven Figure Freedom Scorecard https://recruitmentcoach.com/scorecard Recruiterflow https://recruitmentcoach.com/recruiterflow Trusted Voice Video https://recruitmentcoach.com/video Book a free strategy session with Mark Whitby https://recruitmentcoach.com/strategy-session If you want weekly conversations with recruitment business owners, executive search leaders, and top billers focused on recruitment agency revenue, recruiter performance, and long-term business resilience, follow The Resilient Recruiter on Apple Podcasts. The difference between average billers and elite teams is rarely motivation. It’s structure.

Six years ago, Greg Savage was the very first guest on The Resilient Recruiter. For episode 300, he returns to discuss the biggest shift our industry has faced since the rise of the internet: artificial intelligence. And he doesn’t hold back. “The contingent, multi-listed perm market… I think that is over.” Greg has built four recruitment businesses. He’s the author of The Savage Truth (20,000+ copies sold). He’s spent five decades watching this industry evolve. His view? AI hasn’t made recruitment easier. In many ways, it’s made it harder. Two years ago, Greg outlined a series of predictions about how AI would reshape recruitment. In this episode, we revisit those predictions and assess what’s proving true — and where the pace of change has accelerated. But this isn’t a doom-and-gloom conversation. It’s about where recruitment agencies win next. If you lead a recruitment agency or executive search firm, this episode will challenge how you think about AI, positioning, and long-term relevance. Episode Highlights 00:33 The biggest threat and opportunity Greg has seen in decades 02:14 Why the contingent, multi-listed perm model is under pressure 06:34 AI shortlisting chaos and the 14% overlap test 08:32 What “automating dysfunction” really means 26:20 The highest ROI AI opportunity right now 30:43 Four questions to ask before buying any AI tool 54:04 The rise of the “techno-empath” recruiter What You’ll Learn Why AI Is Making Recruitment Harder Why AI screening tools produced only 14% overlap in shortlists Research suggesting around 40% of tech candidates have inflated their resumes What “automating dysfunction” looks like in practice The four questions every recruitment leader should ask before investing in AI Which Recruitment Models Will Survive Why the contingent, multi-listed perm model is under pressure Why retained search and executive search are positioned to grow The business models most likely to thrive over the next five years Why recruiters must sell decision-making, not just placements What Recruiters Must Master Next The highest ROI AI opportunity: activating and cleaning your recruitment database Why “techno-empath” recruiters will win The moments of truth that must never be automated The skills that will define high-performing recruiters in an AI-driven market This episode speaks directly to recruitment agency growth, retained versus contingent recruitment, and how to scale a recruitment business as AI reshapes hiring. Why Episode 300 Matters When I launched this podcast in 2019, Greg was my first guest. Since then, we’ve lived through a pandemic, a hiring boom, a market correction, and now the fastest wave of AI adoption our industry has ever seen. Bringing him back for episode 300 felt right. This conversation is less about tools and more about leadership, positioning, and how to build a recruitment business that stays relevant. Sponsor This episode is brought to you by Recruiterflow. Recruiterflow is an end-to-end, AI-first ecosystem built to run and scale your recruitment business. It combines ATS, CRM, sequencing, data enrichment, marketing automation, and AI agents in one platform, helping recruitment agencies improve visibility, accountability, and performance. Book a demo at: https://recruitmentcoach.com/recruiterflow If you want to future-proof your recruitment business without burning out, this episode is a must-listen. Connect with Mark Whitby Get your FREE 30-minute strategy call: https://www.recruitmentcoach.com/strategy-session/ Connect with Mark on LinkedIn. If you’re a recruitment agency owner serious about scaling, retained search, and staying ahead of AI in recruitment, subscribe to The Resilient Recruiter so you don’t miss future conversations like this. If you want to future-proof your recruitment business without getting left behind, this episode is essential listening.

Why do some recruiters win retained work in a single meeting while others pitch for weeks and still lose to contingent competitors? My guest, James O’Brien, knows exactly why. And it has nothing to do with fee structure. James is the Managing Director and COO at i-intro. He’s been in recruitment since the late 1980s and has spent the last decade helping recruitment firms move from transactional, contingent work into retained and exclusive assignments. His clients consistently outperform the market, with 96% one-year retention and 93% of placements still in role after two years. In this episode, James delivers a practical masterclass on consultative selling. He explains why most recruiters lose retained work before they even walk into the meeting, how to reframe hiring conversations around risk and retention, and what it really means to position yourself as a management consultant who specializes in talent acquisition. This conversation is for recruiters who are tired of pitching, discounting, and competing with five other agencies for the same role. You’ll hear the exact questions James uses to expose hidden hiring failure, why “wow” should be the standard for every client meeting, and how preparation, not persuasion, is what wins retained work consistently. In this episode, you’ll learn: Why recruitment isn’t the real problem and retention is The three questions that reframe hiring failure for clients How to measure retention and use it to justify higher fees Why most recruiters lose retained work in the preparation, not the pitch How to show value instead of just describing your process What accountability really looks like beyond the placement Why retained fees feel fair when clients understand the true cost of hiring failure Episode Highlights: [03:56] Why transactional recruitment is dying [10:13] Recruitment’s not the problem. Retention is [13:34] How to measure retention and monetize better outcomes [18:00] The three questions that reveal a 20–30% hiring failure rate [32:23] Why “wow” should be your minimum standard in client meetings [36:35] The preparation process that wins retained work [45:00] Why proposals still matter and when to send them [59:03] Accountability beyond the placement and why 12-month guarantees work Sponsor This episode is brought to you by Recruiterflow — an end-to-end, AI-first recruitment platform designed to help recruiters run and scale their business more effectively. Recruiterflow combines ATS, CRM, sequencing, data enrichment, marketing automation, and AI agents in one streamlined system. Many top recruiting leaders and members of our coaching community rely on Recruiterflow to stay organised, consistent, and competitive. You can learn more or request a demo at https://recruitmentcoach.com/recruiterflow. Guest Bio James O’Brien is the Managing Director and COO at i-intro. Since the late 1980s, he has worked across every part of the recruitment industry and now helps recruitment firms transition from contingent to retained and exclusive search. His work focuses on retention, accountability, and elevating recruiters from job fillers to trusted talent advisors. Connect with James: LinkedIn: James O’Brien Website: i-intro Connect with Mark Whitby Get your free 30-minute strategy session: recruitmentcoach.com/strategy-session

Why do some recruiters get ignored while others hear, “I never respond to recruiters, but I had to respond to you”? Theresa Nordstrom has spent her career on both sides of the hiring table. Before launching her own search firm, she spent nearly 20 years as an HR leader. In one role, she cut agency spending by over $700,000 by building creative employee referral programs and filling roles in-house. Then she crossed to the agency side. In this episode of The Resilient Recruiter, Theresa explains why most recruiter outreach fails and what actually gets candidates to respond. Her answer isn’t more messages or better templates. It’s storytelling, relevance, and clarity. Theresa shares why job descriptions don’t recruit talent, how she uncovers the real story behind a role, and how video helps her cut through candidate noise without being pushy or salesy. She also breaks down why detailed submittals matter, how she uses AI to save time without sacrificing quality, and when it genuinely makes sense for companies to use external recruiters. Sponsor: Recruiterflow This episode is brought to you by Recruiterflow. Recruiterflow is an end-to-end, AI-first ATS and CRM built specifically for recruitment agencies and executive search firms. It brings together ATS, CRM, sequencing, data enrichment, marketing automation, and AI agents in one clean, intuitive platform. Several recruitment leaders in our coaching community use Recruiterflow to execute faster, onboard new hires more easily, and spend more time on what actually matters: conversations with clients and candidates. You can learn more or request a demo at recruitmentcoach.com/recruiterflow In this episode, you’ll learn: Why candidates respond to stories, not job descriptions How to get candidates to self-select early (and save time on both sides) Why progression examples outperform vague culture claims How video outreach cuts through noise without needing polish What most employee referral programs get wrong Why detailed submittals increase interview ratios How to use AI to elevate quality, not replace judgment Episode highlights: [3:01] Why Theresa left a 20-year HR career to start her own search firm [6:41] The Harley Davidson referral program that saved hundreds of thousands in agency fees [9:22] How to elicit the story behind a role candidates actually care about [12:32] Why proof of progression beats generic culture messaging [23:21] How to partner with HR without getting blocked [44:20] The video outreach approach that makes candidates stop and respond [55:03] Why Theresa spends so much time on submittals [58:34] Mixing retained, exclusive, and selective contingent work strategically Guest bio Theresa Nordstrom is the founder of Talent Company, an executive search firm specializing in accounting, finance, HR, and C-suite roles. Before launching her firm in 2015, Theresa spent nearly 20 years as an HR leader, where she became known for creative employee referral programs that dramatically reduced agency spend. Her approach today centres on storytelling, multi-channel video outreach, and presenting candidates in ways that make interview decisions easy. If you want to future-proof your recruitment business without burning out, this episode is a must-listen.

Why do some recruitment agencies collapse during recessions while others keep growing? Gerard Koolen has watched his business expand through three major crises: the 2008 financial collapse, COVID-19, and the war in Ukraine. Each time, Lugera grew. Not by working harder, but by building the business differently. Gerard is the founder of Lugera, a recruitment agency with 11 offices, over 500 employees, and €243 million in annual revenue. Operating across a region tested by economic downturns and geopolitical instability, his firm has been forced to adapt repeatedly. Instead of relying on a single revenue stream, Gerard built what he calls an “all-seasons service portfolio.” Over time, Lugera developed eight distinct revenue streams. When permanent hiring slowed, outplacement surged. When clients froze recruitment, other services stepped in. One stream compensated for another, keeping the business resilient when markets turned. That approach created a new problem. Managing eight revenue streams manually nearly broke the company. Gerard invested 10 years and €2.2 million in building technology to automate work that once required a team of 30 people. Today, one part-time employee handles what used to take an entire department. In this episode, Gerard breaks down how the model works. He explains how to monetise the 99% of candidates most agencies never place, why traditional ATS systems quietly limit growth, and how outplacement can become a counter-cyclical revenue stream. If you want to build a recruitment business that grows through uncertainty instead of being crushed by it, this conversation will change how you think about revenue, technology, and resilience. What you’ll learn: Why Lugera grew 20% during the 2008 recession What an “all-seasons service portfolio” looks like in practice Why most agencies monetise only 0.2% of their candidate database How eight revenue streams reduce risk and smooth volatility Why your ATS may be capping your growth without you realising How automation replaced 30 staff with one part-time role Why does outplacement generate revenue when hiring stops Episode highlights: [03:30] Growing during the 2008 recession [05:53] The all-seasons service portfolio [08:01] Monetising the 99% of candidates you never place [14:34] The real cost of building the technology [19:42] Why most ATS platforms restrict growth [27:02] Doubling placements without doubling effort [31:33] Turning outplacement into a €1M revenue stream [45:25] Automated outreach that converts job ads into leads Sponsor This episode is brought to you by Recruiterflow. Recruiterflow is an AI-first ATS and CRM built to help recruitment businesses run and scale more efficiently. It combines ATS, CRM, sequencing, data enrichment, marketing automation, and AI agents in one platform. Many leaders in our coaching community rely on Recruiterflow to streamline operations and improve execution. Learn more or request a demo at recruitmentcoach.com/recruiterflow Guest Bio Gerard Koolen is the founder of Lugera, a recruitment and staffing agency with 11 offices across Eastern Europe, over 500 employees, and €243 million in annual revenue. After investing 10 years and €2.2 million developing proprietary AI matching technology, Gerard created the Recruitment Revenue Platform to help recruitment agencies build multiple revenue streams beyond traditional placement fees. This is Gerard’s third appearance on The Resilient Recruiter. Connect with Gerard LinkedIn: Gerard Koolen Website: lugera.com Recruitment Revenue Platform: recruitmentrevenueplatform.com Special offer: Get 100 free credits plus personal onboarding at recruitmentcoach.com/staa Connect with Mark Free strategy session: recruitmentcoach.com/strategy-session LinkedIn: Mark Whitby Instagram: @RecruitmentCoach Subscribe to The Resilient Recruiter

Why do some recruiters stay stuck on contingent work while others shift a large portion of their business to retained without pitching harder or sounding salesy? James Cairns found the answer the hard way. James is a CPA who left a stable corporate finance career to start a boutique search firm with no agency experience, no local network, and just $30,000 in savings. His first year was brutal. Three placements. Borrowed money. Serious doubts about whether he'd made a huge mistake. Then one summer night, sitting on his back porch, James made a decision that changed everything. He eliminated Plan B. From that point on, momentum followed. Today, James runs The CSP Group, a highly respected finance and accounting search firm in St. Louis. He regularly beats national firms, fills senior roles up to CFO level, and now operates with roughly 40% of his work on retained or contained terms. In this episode, James breaks down what actually drove that shift. Not better sales tactics, scripts, or pressure. But commitment, process, and the confidence to walk away from the wrong work. This conversation offers a clear look at what changes when a recruiter stops competing on volume and starts choosing the right work. In this episode, you'll learn: Why eliminating "Plan B" unlocked consistent momentum How James moved from 3 placements to 40% retained work The candidate profiling system that generates a third of his placements Why being local and specialized beats national firms How to position retained search without pitching or pressure Why walkaway power matters more than persuasion Episode highlights: [3:44] Why a CPA with zero agency experience started a search firm [6:31] Quitting with $30K, a pregnant wife, and no local network [8:46] First-year reality: three placements and borrowed money [10:04] The back porch moment that eliminated Plan B [18:41] The candidate process that transformed responsiveness [21:51] Talent profiles and how they drive a third of placements [38:02] Why local specialization beats national firms [43:27] The CFO placement that changed everything [50:04] "This is how we work": James's retained positioning [59:06] Why walkaway power leads to more retained work James's story is proof that retained success isn't about being louder or more persuasive. It's about clarity, commitment, and choosing the right work. Guest Bio: James Cairns is the founder of The CSP Group, a boutique executive search firm specializing in finance and accounting talent in the St. Louis market. James earned his CPA license and began his career at PwC in Big Four audit before moving into corporate finance roles. He started The CSP Group in 2014 with $30,000 in savings, a one-year-old at home, another child on the way, and no local business network. After a difficult first year, James committed fully to making the business work - a decision that changed everything. Today, the CSP Group places senior-level finance professionals up to the CFO level, with approximately 40% of search assignments on retained or contained terms. Connect with James: James on LinkedIn - https://www.linkedin.com/in/james-cairns-062a5b7/ The CSP Group website - https://thecspgroup.com/ Connect with Mark: Get your free 30-minute strategy session: recruitmentcoach.com/strategy-session Mark on LinkedIn - https://www.linkedin.com/in/mwhitby/?originalSubdomain=uk Follow on Instagram: @RecruitmentCoach This episode is brought to you by Recruiterflow. Recruiterflow is an AI-first ATS and CRM built to help recruitment businesses run and scale more efficiently. With built-in sequencing, data enrichment, marketing automation, and AI agents, it’s trusted by many leaders in our coaching community. Learn more or request a demo at https://recruitmentcoach.com/recruiterflow

Why do some recruiters post content every week and still struggle to book meetings? While others quietly turn short LinkedIn videos into real sales conversations that actually close. Mike Mello has lived both sides of that question. After 10 years in staffing, Mike had built what most recruiters would call a dream run. Over 1,300 placements. More than $100 million in revenue sold. Nearly 140 contractors are billed as enterprise salespeople. Then he walked away. Not because staffing stopped working. But because buyer behaviour had changed, and most recruiters were still relying on volume instead of context. In this episode, Mike shares how he used LinkedIn video alongside outbound automation to warm up prospects before sales conversations ever happened. The insight that changed everything was simple but powerful: senior decision-makers were watching his videos quietly, building familiarity and trust long before replying to an email or taking a call. Today, Mike is the founder of Simple Side AI, where he helps staffing agencies combine content and outbound in a way that creates better conversations, shorter sales cycles, and higher-quality meetings. This conversation goes well beyond tools. It’s about how buyers actually decide, why pain-point content consistently beats ROI messaging, and why most meaningful meetings don’t happen on email one or two. If you’re posting content but not seeing it turn into a pipeline, this episode will help you know what’s missing. In this episode, you’ll learn: • Why visibility now matters more than outbound volume • How LinkedIn video builds context before the first conversation • Why senior buyers watch content without ever liking or commenting • The difference between pain-point content and ROI content • Why unscripted video outperforms polished AI content • How long do outbound sequences really need to run in staffing • Why Mike’s best meetings happen around email six or seven • Why sales skill still matters more than any tool or platform Episode highlights [05:40] How Mike made 1,300 placements and sold $100M before launching Simple Side AI [09:05] The LinkedIn video that changed everything and grew one account to 50 contractors [10:36] Why fear of judgement stops recruiters from posting video [12:04] The analytics that proved LinkedIn video beats cold calling [13:56] Why your best clients watch your content but never engage publicly [19:02] Why content and outbound must work together [23:11] Pain-point content vs ROI content [26:42] Why imperfect video builds more trust [43:53] The observation–problem–solution–CTA email structure [52:19] Turning video viewers into warm sales calls [56:01] Why reactivating past accounts often beats cold outreach Guest Bio Mike Mello is the founder of Simple Side AI, helping staffing agencies turn LinkedIn content and outbound automation into real sales conversations. Before launching Simple Side AI in 2024, Mike spent 10 years in staffing sales, making over 1,300 placements and selling more than $100 million in revenue. As an enterprise salesperson, he built and managed a book of nearly 140 contractors and ranked as the number two salesperson at his company following the acquisition. Mike is based in New York City. Connect Mike Mello LinkedIn: Mike Mello - https://www.linkedin.com/in/mike-mello-7884b059/ Website: Simple Side AI - https://simplesideai.com/ Mark Whitby Get your free 30-minute strategy session: recruitmentcoach.com/strategy-session LinkedIn: linkedin.com/in/mwhitby Instagram: @RecruitmentCoach