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In Part One of this HR compliance series, hosts Emily Frederick, SHRM-CP and Chris Cooley break down three out of 10 common HR mistakes that can create compliance challenges and put your business at risk. From employee classification, to outdated handbooks and skipping signed policy acknowledgements, discover key areas employers should review and best practices for building a stronger, more compliant HR strategy.   Timestamps: 02:02 - Risks of Misclassifying Employees and Contractors 03:04 - Legal Risks of Employee Misclassification 05:42 - Exempt vs Non-Exempt Employee Classifications 07:25 - State Salary Thresholds and Compliance 09:04 - Job Duties and Exemption Eligibility 10:54 - Case Study: FedEx and Class Action Lawsuit 12:10 - Real World Example: Retail 15:09 - Importance of Employee Handbooks and Policies 20:30 - Creating Accessible and Up-to-Date Handbooks 25:01 - Signed Acknowledgements and Legal Protection 28:20 - Case Study: Arbitration Policies and Employee Rights

In this episode of the MyHRBuzz Podcast, hosts Chris Cooley and Emily Frederick, SHRM-CP, break down the Uniformed Services Employment and Reemployment Rights Act (USERRA) and what employers need to know about supporting employees who serve in the military. We cover military leave, notice requirements, pay and benefits, reemployment rights, reasonable accommodations and more. This episode also breaks down real-world USERRA cases and why employers should carefully review how their leave policies apply to military service.   Timestamps: 2:00 - Introduction to USERRA 5:23 - USERRA Protections for Employees 8:30 - United Airlines USERRA Case 11:32 - USERRA Process and Providing Notice 16:12 - Military Leave, Pay & Benefits 20:53 - Returning to Work After Military Service 22:50 - When Reemployment May Not Apply 28:44 - Recommendations for Necessary Accommodations

Time rounding may seem straightforward, but getting it wrong can create costly compliance issues. In this episode of the MyHRBuzz Podcast, hosts Chris Cooley and Emily Frederick, SHRM-CP,  explore the rules surrounding time rounding and compensable time, helping employers understand when rounding is permissible and how to ensure employees are accurately paid for all time worked.   Timestamps: 4:20 - Understanding Time Rounding 10:00 - Legal Implications on Time Rounding 12:11 - Compensable Time Explained 16:07 - The Importance of Fair Practice in Payroll 22:16 - Case Studies on PPE and Compensable Time 24:35 - Diving Deeper into Compensable Time 30:04 - Travel Time and Its Compensability 36:01 - Hybrid Work and Commute Considerations 41:12 - Training and Meal Breaks

In this episode of the MyHRBuzz podcast, host Chris Cooley is joined by Emily Frederick, SHRM-CP, Senior HR Consultant at MyHRConcierge, to discuss the key elements of the Americans with Disabilities Act (ADA) and what employers need to understand to stay compliant. Together, they explore what the ADA is and who it protects, employer responsibilities under the law, examples of reasonable accommodations, how to navigate the interactive process and avoid undue hardship, the critical role documentation plays in ADA compliance and more!   Timestamps: 0:33 - Understanding the ADA 3:07 - Employer Responsibilities Under the ADA 5:58 - The Interactive Process for Accommodation 8:59 - Types of Accommodations and Their Importance 12:16 - Navigating Undue Hardship and Reasonable Accommodation 15:17 - Legal Implications of Non-Compliance 18:16 - Best Practices for Employers 21:16 - The Importance of Documentation 24:12 - Training and Awareness in the Workplace

In this episode, we’re diving into the transformative world of artificial intelligence (AI) and what it means for today’s small business leaders and employers. Host Chris Cooley is joined by Executive Director and State CIO of the Mississippi Department of Information Technology Services, Craig Orgeron, CPM, Ph.D. They break down how AI is evolving, and what business owners really need to know. From workforce development and ethical use to nuanced HR decisions and regulatory unknowns, this conversation explores the real opportunities and risks AI presents in the workplace. Whether you're leveraging AI for marketing, automation or HR support, this episode will help you better understand how to balance innovation with responsibility.   Timestamps: 0:53 - AI in Mississippi 3:22 - Workforce Development and AI Partnerships 6:04 - Use Cases and Small Business Applications of AI 9:17 - Data Privacy and Ethical Considerations 12:21 - AI's Impact on Marketing and Sales 14:56 - Regulatory Landscape and the Future of AI 18:19 - Challenges and Opportunities in AI Implementation 21:18 - The Future Outlook of AI

Are your benefit plan documents compliant with ERISA requirements? In this episode of the MyHRBuzz Podcast, host Chris Cooley sits down with Jay Rodney, CEO of RTO Benefits, to break down the essential documents employers need to stay compliant; from POP plans to WRAP documents and non-discrimination testing. They explore why so many businesses are unknowingly out of compliance and the penalties that can result. This episode offers practical guidance on how to meet your obligations and avoid costly mistakes!   Timestamps: 1:20 - Common Compliance Gaps & Penalties 4:45 - Required Documents & Non-Discrimination Testing 8:20 - Document Content, Timing & Updates 11:15 - Distributing SPDs  13:25 - Which Plans Need Documentation? 14:45 - WRAP Documents & Form 5500 Simplification 18:00 - Filing/Audit Preparation 20:50 - Where to Find ERISA Compliance Support

In this episode of the MyHRBuzz Podcast, we dive into the often-overlooked but critical skill of handling employee venting. Discover how HR professionals and managers can respond with empathy while protecting the organization from compliance risks. Host Chris Cooley and MyHRConcierge Sr HR Consultant, Emily Frederick, SHRM-CP, discuss strategies for active listening, setting healthy boundaries, mitigating burnout and fostering a culture of open communication. Plus, learn how proper documentation and follow-up can turn emotional moments into positive outcomes for both employees and the business.   Timestamps: 02:51 - Understanding the Importance of Active Listening 06:01 - Identifying Compliance Issues 09:02 - The Role of HR in Employee Relations 12:11 - Effective Communication and Documentation 14:59 - Creating a Culture of Open Communication 18:05 - Setting Boundaries for HR Professionals 20:59 - Mitigating Stress and Burnout in HR

Explore the unique challenges solo HR professionals face in this episode of the MyHRBuzz podcast. Host Chris Cooley and MyHRConcierge Principal and Co-Founder, John Yerger, SHRM-SCP, discuss actionable strategies to help HR teams of one manage it all, from recruitment and compliance, to employee retention and burnout prevention. Whether you're an HR team of one or supporting small business HR functions, you'll gain valuable insights to streamline your workload and improve your impact.   Timestamps: 2:56 - Understanding the HR Department of One 5:52 - Key Challenges Faced by HR Departments 8:55 - Effective Hiring and Retention Strategies 11:58 - Building a Strong Company Culture 15:03 - Navigating Compliance in HR 17:48 - The Importance of Employee Handbooks 20:46 - Enhancing Efficiency through Automation 23:52 - Leveraging Resources for HR Success 26:50 - Employee Retention Strategies

In this episode of MyHRBuzz, host Chris Cooley sits down with Principal and Co-Founder of MyHRConcierge, John Yerger, SHRM-SCP, to tackle the critical topic of worksite raids and I-9 compliance. Together, they explore what employers need to know to protect their businesses, avoid costly penalties and navigate the complexities of workplace enforcement actions. This insightful discussion offers practical strategies to safeguard your organization, from common I-9 mistakes and handling fraudulent documents to best practices for ensuring compliance.    Timestamps: 00:17 - Context of Immigration Enforcement 03:12 - Understanding I-9 Audits and Compliance 06:14 - Key Laws and Employer Responsibilities 09:06 - Identifying and Handling Fraudulent Documents 12:25 - Common Mistakes in the I-9 Process 15:13 - Mitigating Risks and Training Employees 18:15 - Consequences of Non-Compliance 21:09 - Correcting I-9 Errors and Retention Policies 24:16 - Fostering a Culture of Compliance

Employee terminations are never easy, but handling them correctly is critical to protecting your business and maintaining team morale. In this episode of the MyHRBuzz Podcast, learn how to address legal considerations, communicate effectively with remaining employees and ensure compliance every step of the way. Tune in to master the art of professional and empathetic employee terminations with host Chris Cooley and Principal and Co-Founder of MyHRConcierge, John Yerger, SHRM-SCP.    Timestamps: 00:45 - Understanding the Termination Process 3:20 - The Manger's Introspection 6:19 - Documentation and Communication 10:15 - Avoiding Discrimination in Termination 14:19 - Handling the Termination Meeting 18:16 - Post-Termination Considerations 22:18 - Legal Considerations and Best Practices 26:09 - Identifying Red Flags in Employees 30:10 - Communicating with Remaining Employees 34:12 - Final Thoughts

Join host Chris Cooley as he discusses the issue of workplace harassment with Attorney-at-Law Wendy Shelton and Partner Bill Gault, of Nippes, Healy & Gault. They explore how employers can better understand, address, and prevent workplace harassment. Learn about the key responsibilities that employers have when it comes to harassment claims, including their duty to respond, and what employers can do to safeguard their business in case of harassment claims. Tune in for practical insights and strategies to create a safer, more respectful work environment.   Timestamps: 1:40 - Understanding Harassment Definitions 8:26 - Evolving Standards of Harassment 12:26 - Employer Responsibilities in Harassment Claims 21:20 - Retaliation Explained 25:20 - Remediation as a Resolution Tool 37:27 - Importance of EPLI Coverage

In this episode of MyHRBuzz, host Chris Cooley sits down with Emily Frederick, SHRM-CP, Senior HR Consultant at MyHRConcierge, to dive into the crucial role of employee handbooks in today’s workplace. They explore the must-have policies for every handbook, common pitfalls to avoid, the complexities of managing multi-state regulations and why regular reviews and updates are key to keeping your handbook compliant and relevant. Tune in for actionable insights on building a comprehensive and compliant employee handbook that helps set your workplace up for success.   Timestamps: 00:20 - What Is an Employee Handbook and Why Is It Important? 2:49 - Legal Compliance and Updates 5:59 - Essential Policies to Include 8:58 - What Not to Include in Handbooks 12:12 - Managing Multi-State Regulations 15:11 - Reviewing and Updating Handbooks 17:51 - Risks of Not Having a Handbook 20:58 - Final Thoughts on Employee Handbooks

In this episode, host Chris Cooley speaks with BenefitMall's Director of Compliance and Government Affairs, Misty Baker. Join us as we discuss common challenges faced during the reporting process and share expert tips to ensure compliance and avoid costly mistakes. Whether you’re a seasoned HR professional or new to the ACA landscape, this episode will equip you with the insights and strategies needed for a smooth year-end reporting experience!   Timestamps: 1:33 - Understanding Applicable Large Employers (ALEs) 8:40 - Requirements for ALEs and Reporting Obligations 12:58 - Navigating 1094 and 1095 Forms 20:36 - The Importance of Filing and Avoiding Penalties 29:12 - Future of ACA Reporting

As the year winds down, HR professionals must ensure that all loose ends are tied up. In this episode, host Chris Cooley sits down with MyHRConcierge's Sr HR Consultant, Emily Frederick, SHRM-CP. They dive into the essential housekeeping and compliance tasks that every HR team should tackle before the new year begins. From reviewing policies and updating employee records, to preparing for audits and ensuring compliance with regulations, MyHRBuzz has got you covered!   Timestamps: 1:55 - Updating Employee Handbooks 6:02 - Maintaining Employment Records 13:58 - Navigating Open Enrollment 20:52 - Understanding the Affordable Care Act 31:55 - Conducting Background Checks 37:01 - Don't Forget Labor Posters!

Join host Chris Cooley as he sits down with CEO and Co-Founder of Juvo Jobs, Mark Emery as they discuss tackling a pressing challenge for companies that can’t offer remote positions: how to effectively navigate the modern workforce landscape. Our experts share insights on effective management practices that prioritize employee well-being and engagement, even in a traditional in-person setting. Whether you’re a hiring manager or a business leader, this episode provides actionable takeaways to help you thrive in an evolving work environment.   Timestamps: 3:19 - Understanding Workforce Dynamics 6:08 - Flexibility and Proximity in Hiring 12:09 - The Importance of Culture and Management 18:16 - Innovative Hiring Practices 21:14 - Connecting Local Talent with Employers   Juvo Jobs Contact Information: JuvoJobs.com or Juvo Jobs on App Store