Advertise on podcast: Run Your Private Practice with AI (Artificial Intelligence)

Sometimes it’s not the big things that take up your time; it’s all the small, everyday tasks that quietly add up. In this episode of Run Your Private Practice with AI, I share how I’ve been using AI in my own life to get things done faster and more efficiently, so I can focus more on my business and still have time for the things I enjoy. I walk you through real examples of how Perplexity’s AI browser has been helping me handle tasks that would normally take 30 or 40 minutes and turn them into something that only takes a few minutes of direction. I share how I use this AI browser to navigate frustrating insurance websites, find doctors who actually take my insurance, and manage meal planning and grocery shopping, all while I step away and let the browser do the work. AI Tips You Don’t Want to Miss: Using an AI browser to navigate frustrating insurance websites.Finding in-network doctors without manual searching.Cross-referencing providers with online ratings.Handling meal planning with strict dietary needs.Building grocery lists and filling Instacart automatically.Mentioned in this episode:    Perplexity Comet: https://pplx.ai/hypnotrans66501___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Choosing the right AI Tool can feel overwhelming when there are so many options, and everyone seems to be using something different. In this episode of Run Your Private Practice with AI, I break down the differences between ChatGPT, Claude, Gemini, and Manus, and how each one fits into real therapist workflows. I talk through what these tools are actually good at, where they shine, and how thinking in terms of ecosystems instead of just one platform can help you save time and create a more flexible, sustainable practice. AI Tips You Don’t Want to Miss: Why it helps to think of each AI Tool as a toolbox rather than trying to find one perfect platform.How ChatGPT works as a flexible starting point for admin, documentation templates, and marketing tasks.Where Claude shines for long form thinking, big documents, and nuanced writing.How Gemini fits naturally inside a Google Workspace, including HIPAA-compliant options.Why Manus has become my go-to for agent-based work, content creation, and building simple apps fast. Mentioned in this episode:    Manus: https://manus.im/invitation/KQM69QAMNAOQGH8___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Running a private practice means juggling far more than client sessions, and finding ethical ways to save time can feel overwhelming. In this episode of Run Your Private Practice with AI, Kym breaks down how therapists can use the Perplexity AI Browser to handle repetitive business tasks, streamline daily workflows, and free up hours each week, without risking client privacy or PHI. You will hear real examples of how an AI-enhanced browser can work alongside you as an assistant for marketing, email management, content organization, and admin tasks, all while keeping clear boundaries around clinical data. AI Tips You Don’t Want to Miss: What an AI-enhanced browser is and how the Perplexity AI Browser works as an agent in the background.Clear guidelines on what therapists should and should not use AI browsers for.How Kym uses Perplexity to manage Facebook group questions efficiently with human oversight.Ways the Perplexity AI Browser can handle repetitive business tasks without replacing your professional judgment.How therapists can use AI browsers for SEO, content organization, and inbox cleanup safely.Mentioned in this episode:    Perplexity Comet Browser https://pplx.ai/hypnotrans66501 Manus Agentic LLM https://manus.im/invitation/KQM69QAMNAOQGH8 ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you have ever struggled to keep treatment plans updated, aligned, and insurance-ready, the new Berries AI treatment plans might be exactly what you have been waiting for. In this episode of Run Your Private Practice with AI, I'm sharing exciting updates from Berries, including a powerful feature that automatically tracks client progress and updates plans for you. You will hear how AI treatment plans can pull directly from assessments, progress notes, and diagnoses to follow the golden thread, while still keeping you in control as the clinician. This episode is a must-listen if documentation feels overwhelming or time-consuming in your private practice. AI Tips You Don’t Want to Miss How AI treatment plans automatically update based on client progress.What it means to truly follow the golden thread in clinical documentation.How AI can remove completed goals and generate updated treatment plans.Why insurance companies care about progress tracking and medical necessity.How to use AI as a support tool while maintaining clinical oversight.Mentioned in this episode: Berries Bites https://us06web.zoom.us/webinar/register/WN_p2tL7JjXRhWdANShaLvlAg#/registration Heyberries.com/therapists Waitlist Heyberries.com/emr Tutorial https://heyberries.com/learn ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

As therapists, we are often taught to set big resolutions without accounting for burnout, unpredictable schedules, or fluctuating energy. In this episode of Run Your Private Practice with AI, I explain why traditional resolutions tend to fail and how goal setting needs to be redesigned to support your nervous system, not fight against it. Instead of using AI as a productivity boss, you’ll learn how to use it as a thinking partner to create realistic, sustainable goals that fit your actual life and workload. AI Tips You Don’t Want to Miss: Why traditional goal setting does not work for therapists with fluctuating schedules and energy.How to prompt AI to ask reflective, intake-style questions before creating any goals.A simple framework for fewer goals with clear motivation and systems that do not rely on willpower.How to choose weekly or monthly rhythms instead of daily tasks for sustainable goal setting.How to create fallback plans for good days, hard days, and everything-is-on-fire days so goals do not collapse.Prompts discussed in this episode:    I am a therapist with a full clinical load and limited bandwidth. I want realistic goals that support my mental health, income stability, and long-term sustainability. Ask me thoughtful questions to help design resolutions that fit my actual life. No clinical advice.  Based on my answers, propose three realistic resolutions that fit my actual life as a therapist. Each resolution should include a clear motivation and a simple system that does not rely on willpower.  Break each resolution into daily, weekly, and monthly actions. Each action should take less than 15 minutes and feel realistic for a therapist’s schedule.  For each resolution, give me a fallback version for a good day, a hard day, and an everything is on fire day. Make the lowest level so easy it still counts.  Turn these resolutions into simple tools I will actually use, such as a checklist, weekly tracker, monthly overview, or calendar reminders. Keep it minimal and non-overwhelming.  Act as my personal resolution coach. Check in weekly, help me recalibrate when life shifts, and remind me that sustainability matters more than perfection.___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you’ve been curious about how AI can actually support you as a therapist, this episode will give you real examples you can relate to. In this episode of Run Your Private Practice with AI, I’m sharing two powerful AI experiences from my own week that completely shifted how I think about what’s possible right now. One involves using ChatGPT in a way I never expected during an emergency room visit, and the other is a deep dive into Google’s free research tool, NotebookLM. Together, ChatGPT and NotebookLM show just how practical, accessible, and supportive AI can be for therapists in everyday situations, both professionally and personally. AI Tips You Don’t Want to Miss How ChatGPT group chats allow multiple people to collaborate inside one shared conversation.A real-life example of using ChatGPT to analyze information and think alongside doctors in real time.How NotebookLM can deep research therapy topics like cognitive distortions in minutes.Turning research into slides, mind maps, infographics, podcasts, and explainer videos.Creative ways therapists can use AI-generated resources for groups, workshops, and education.Mentioned in this episode: Infographic from Notebook LM https://notebooklm.google.com/ https://kymtolson.kartra.com/page/AI-Tools-for-Therapists  ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

AI is moving fast right now, and it can feel overwhelming trying to figure out what actually matters for your practice. In this episode of Run Your Private Practice with AI, I’m breaking down what’s new in AI and sharing the updates I’ve been paying close attention to this week. I’ll share about ChatGPT 5.2, how to move between AI tools without starting from scratch, and what Google just released inside Google Workspace, so you can decide what’s worth your time and what you can ignore. AI Tips You Don’t Want to Miss What’s different about ChatGPT 5.2, and why it already feels more usable.How to switch between AI platforms while keeping your preferences and context.A simple prompt that helps new AI tools learn how you think and work.How Google Workspace agents can automate repetitive email tasks.Why Gemini gems are similar to custom GPTs inside the Google ecosystem.___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you have ever felt overwhelmed trying to figure out how to position your practice online, deep research in ChatGPT can make the process so much easier. In this episode of Run Your Private Practice with AI, I walk you through how I use AI to uncover what clients are searching for and how to speak directly to their needs. You will learn how deep research can guide your content, marketing, and even the way you talk about your niche. AI Tips You Don’t Want to Miss: How to use ChatGPT to dig into what your ideal clients actually want help with.The research prompts that reveal what people are searching for online.A simple way to turn search insights into content ideas for your practice.How deep research in ChatGPT for therapists can clarify your messaging.Why this approach helps you stand out in a crowded online space.Mentioned in this episode: AI for Therapists, Done Right https://kymtolson.krtra.com/t/AmODCviFY9a4 ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you love exploring AppSumo deals for therapists, this episode is going to inspire you with fresh ideas. In this episode of Run Your Private Practice with AI, I share the tools I am using right now from AppSumo, including Greta, Manus, and other AI platforms that help me build web apps, streamline tasks, and simplify the way I present my offers. You will hear how these deals fit into real workflows and why lifetime tools can be such a game-changer. AI Tips You Don’t Want to Miss How I use Greta to build quick web apps and quizzes for my offers.Why Manus is helpful for hosting apps and even acting as a browser agent.How I combined Greta and Manus to create a quiz that now lives on my website.What makes AppSumo lifetime deals valuable when you use a lot of tools.A look at new AI tools I purchased like Agenic Flow, for building agents.Mentioned in this episode: Insurance Billing Profit Maximizer: https://kymtolson.kartra.com/page/eApp Sumo deals Click: https://appsumo.8odi.net/KymEnter our AI-Powered Private Practice Giveaway: https://kingsumo.com/g/m88558m/ai-powered-practice-giveawayWhich of Kym's AI options are right for me Quiz https://resonant-semolina-3711dd.netlify.app/Manus https://manus.im/invitation/KQM69QAMNAOQGH8___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Supporting clients through AI job loss is becoming an essential part of private practice as more people worry about how AI is changing their careers. In this episode of Run Your Private Practice with AI, I talk about the real fears clients are bringing into the therapy room and how we can hold space for these shifts with compassion and practical tools. You will learn how to talk about AI in a grounded way and help clients navigate uncertainty without feeling overwhelmed yourself. AI Tips You Don’t Want to Miss How to help clients process fear and grief around job loss due to AI.Ways to stay informed about AI without adding stress to your workload.A simple approach for exploring a client’s personal strengths and future goals.Why therapists do not need to become AI experts to support clients well.How to use your own creativity to guide clients through career transitions.Mentioned in this episode: AI for Therapists, Done Right https://kymtolson.krtra.com/t/upg8yfNqjSlF ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Have you ever wished you could bring more AI support into your practice without spending a ton of money? In this episode of Run Your Private Practice with AI, I share a brand new Black Friday AI giveaway created to help you access powerful tools that streamline your workflow, automate your systems, and make your practice easier to manage. This Black Friday AI giveaway gives you a chance to win AI resources that can support your practice right away. AI Tips You Don’t Want to Miss How to enter the AI-Powered Practice Giveaway and boost your chances of winning.What is included in the grand prize bundle, filled with tools that automate your intake and simplify your operations.A look at the AI receptionist and how it can support your practice when you cannot get to calls.Details about the additional prize packages, free gifts, and Cyber Monday discounts.How the personalized AI consult and custom GPT build-out can help you address your biggest pain points.Mentioned in this episode: Enter the AI-Powered Practice Giveaway! https://kingsumo.com/g/m88558m/ai-powered-practice-giveaway ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you’ve been trying to figure out how to balance client work, admin tasks, and still find time to grow your business, this episode is for you. In this episode of Run Your Private Practice with AI, I’m sharing how to scale your private practice with AI by moving beyond the one-to-one therapy model. I’ll walk you through the exact tools and systems I’ve built inside the Thera AI Hub to help therapists save time, create scalable offers, and build the freedom-filled lifestyle they’ve been dreaming of. AI Tips You Don’t Want to Miss: Using AI tools to move out of the one-to-one model and build group programs, retreats, and digital products.A look inside the Thera AI Hub and how the tools can help you grow faster.How to use AI funnel builders to grow your audience, build email lists, and create simple systems that sell your offers.Why the Thera Coach Builder, Retreat Builder, and Group Therapy Program Creator can help you design new income streams without tech overwhelm.Real examples of how I use AI to create courses, videos, and web apps quickly with tools like Manus, HeyGen, Lovable, and Replit.Mentioned in this episode: Join the Thera AI Hub! https://kymtolson.krtra.com/t/AmODCviFY9a4 ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Big news is coming for online business owners! In this episode of Run Your Private Practice with AI, I’m sharing details about the upcoming ChatGPT PayPal integration launching in 2026 and what it means for therapists who sell digital products. ChatGPT and PayPal are teaming up to make in-chat purchases possible, which means users will soon be able to search for and buy products directly inside ChatGPT. For therapists with side hustles, this could be a game-changer. I’m breaking down how to start preparing now; optimizing your products, course pages, and checkout options so you’re ready when the rollout happens. If you sell digital tools, CE courses, journals, or templates, this is the time to connect PayPal to your products and make sure your descriptions are ready for AI search. AI Tips You Don’t Want to Miss: What the 2026 ChatGPT PayPal integration will make possible.How to prepare your product pages for AI-driven search and sales.Why “Ask Engine Optimization” (AEO) is replacing traditional SEO.How to get on the PayPal waitlist for early integration.Simple steps to future-proof your digital products and offers.Mentioned in this episode: Get on the waitlist https://www.paypal.ai/agenticcommerce ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

The new ChatGPT Atlas browser has been getting a lot of attention lately, and I wanted to dig in to see what all the buzz is about. In this episode of Run Your Private Practice with AI, I share what I’ve learned so far about this brand-new AI browser, how it’s different from the regular ChatGPT we’ve all been using, and why so many people in the AI space are talking about it. If you’ve been curious about what ChatGPT Atlas actually is and how it might help therapists or private practice owners, this episode breaks it all down for you. AI Tips You Don’t Want to Miss What the new ChatGPT Atlas browser is and how it works.How it compares to Perplexity AI for research and writing.Key features that set Atlas apart from regular ChatGPT.Why therapists might want to keep an eye on this new tool.How AI browsers like Atlas could make private practice tasks easier.Mentioned in this episode: Perplexity's Comet Browser https://pplx.ai/hypnotrans66501 ChatGPT Atlas (Mac only right now) https://openai.com/index/introducing-chatgpt-atlas/ TheraAI Hub https://kymtolson.kartra.com/page/AI-Tools-for-Therapist___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Are you a private practice therapist who loves the idea of using AI but doesn’t have time to build it all yourself? In this episode of Run Your Private Practice with AI, I’m sharing exactly how I created the Thera AI Hub to solve that problem. Whether you're just starting your practice or ready to scale big, the hub offers done-for-you AI tools that save you time and mental energy. I’ll take you behind the scenes of how I used AI (yes, even to name the product!) and how therapists like you inspired every step of the process. AI Tips You Don’t Want to Miss Why I created the Thera AI Hub after running the Clinical AI Club for 3 years.How I used ChatGPT and Google Forms AI to build and beta-test the hub.What’s inside: pre-built GPTs, apps, templates, and a private practice quiz.The difference between the Club and the Hub, and how to bundle them.Tools inside to help you coach, create products, build funnels, and more.___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists