Advertise on podcast: The GTD® Virtual Study Group

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★★★★☆

4.3

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50 reviews

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Welcome to the GTD® Virtual Study Group! This is a twice-monthly live call that focuses in on productivity and Getting Things Done. We are a supportive global community dedicated to inspiring and empowering personal growth. We focus on general principles of productivity, how to become more successful in life, and the Getting Things Done®* task management methodology. Join our live calls on the second and fourth Thursdays every month at 4:00pm Eastern! Simply dial 1-857-216-6700, Pin 559525! *This podcast is not affiliated with, approved or endorsed by David Allen or the David Allen Company, which is the creator of the Getting Things Done® system for personal productivity. GTD® and Getting Things Done® are registered trademarks of the David Allen Company. For more information on the David Allen Company's products the user may visit their website at http://www.gettingthingsdone.com.

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Check latest episodes from The GTD® Virtual Study Group podcast

Inbox Zero

2026/10/09

How do you keep Inbox Zero when the email just keeps coming? We dug into what it really means in practice, why your in-tray may matter even more than your email inbox, and how to make clarifying and organizing feel less like a slog with a little gamification. Lots of great stuff! Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

In Case Of Emergency

2026/10/02

Life happens, and sometimes it happens to a coworker. When one of us had to step in and cover a colleague's projects with no notes to go on, it got us talking about how to set up our systems so someone else could pick up where we left off. We dug into checklists, handoff docs, holding our boundaries on weekends and vacations, and that sneaky feeling of being indispensable. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Integrating Task Management Systems

2026/09/25

What happens when a client wants the same work tracked in their system, a consultant's app, and your own? Denise brought us this one, and we dug into the friction of living in other people's tools, the case for a single source of truth, and where the line falls between managing your work and reporting on it. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Finishing the Year Strong

2026/09/11

Finishing the year strong isn't just a work thing. In this episode, prompted by Christine's topic, we talk about closing out the year well, both professionally and personally, and get into where GTD® draws the line between projects and the ongoing routines that never quite end. We also dig into layering new habits one at a time instead of overhauling everything at once. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Forecast Workload

2026/09/04

How do you actually forecast how much work you can get done in a week? Ray brought us this one, and we dug into building buffer for the unexpected, using milestones and monthly reviews to see further out, and leaning on tools like Gantt charts and defer dates to keep our systems honest. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Transitions

2026/08/28

Transitions are everywhere, and most of them are not on the calendar. In this episode we dig into the ones that repeat every year, like back-to-school and fiscal year-end, plus the ones that just show up, like onboarding a new hire or planning a move. We even get into end-of-life planning with the Nokbox, and how a GTD® system keeps it all manageable. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Centralizing Capture

2026/08/24

So much comes at us all day, emails, chats, screenshots, sticky notes, that keeping capture centralized can feel like a full-time job. In this episode we dig into how we each corral our inboxes down to a manageable few, and the automations (think Hazel, IFTTT, LaunchBar, and Krisp) that move things along without adding more thinking to our day. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Jumping Back In

2026/07/24

Coming back is hard. Michelle's COVID brain fog sparked this one, and we dive into jumping back into GTD® after time away, whether that's a sick week, a vacation, or falling off the wagon entirely. We share tricks for taming the email backlog, doing a mind sweep, setting up out-of-office rules, and leaning into your GTD® strengths instead of your weaknesses. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Getting Clear & Current & Overwhelm

2026/07/17

Overwhelm happens to all of us. This episode we dig into what to do when everything feels like it's on fire at once: overflowing inboxes, taking on work that isn't ours, and why your GTD® system (not you) should be the thing absorbing the chaos. We talk prioritization, the WOOP framework, and giving yourself a real reward for getting through the crunch. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Daily GTD - What It's Really Like

2026/07/10

What does GTD® really look like on a messy, real-life day? In this episode we get honest about the ebbs and flows, the pull to reorganize your whole system when things get crazy, and why reprocessing your stuff (rather than rebuilding it) is usually what actually helps. Some great insights that might help tweak your own system. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Execution — Getting Derailed

2026/07/06

What holds us back from actually doing the work, even when we know we're working on the right things? Christine brought us this one, and we dug into the four blockers that derail us, building buffer into the week, time tracking as a wake-up call, and giving ourselves grace when the day falls apart. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

341 Digital Reference - Engagement on Projects of Different Sizes

2026/06/12

How do you keep your digital reference straight when some projects are just you and others involve a whole team? John brought us this one, and we dug into where reference should live, the hard lines between project and general reference, and how to keep everyone in the loop without doing the work twice. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

How to Handle Big Changes

2025/05/16

Life's big changes can sometimes throw you for a loop. Luckily, GTD® can help us manage life's changes with a little (or a lot) more ease. In this episode we look at this and share some of our favorite tips. Enjoy! Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Working With Others

2025/04/18

This episode, we dive into the unique challenges that arise when applying GTD in team settings. How do you stay organized when your outcomes depend on others? We explore strategies for better communication, accountability, and shared focus. With David Allen and Edward Lamont's book Team: Getting Things Done with Others, we discuss the big questions it raises about group productivity. Check out the Official GTD® Virtual Study Group website for resources from the call and more: GTDVSG.com

Quality Tools

2025/04/05

Tools matter. Ever have a part of your workflow be changed, and then all of a sudden things don't go as smoothly as they normally do? The struggle with a change in workflow is real! We've experienced it when our favorite tools shut down, or make some major overhaul changes, or when we change jobs and have to use a different OS. Check out the Official GTD® Virtual Study Group website for resources from the call and more: http://gtdvsg.com

Podcast reviews

Read The GTD® Virtual Study Group podcast reviews

4.3 out of 5

50 reviews

★★☆☆☆

Umutko 2015/09/20

Sound quality is subpar.

I’ve been listening to other podcasts and I must say the quality of this one is subpar compared to other podcasts out there. It also feels like it is...

★☆☆☆☆

Golfer #2 2014/03/18

New Format is Boring with Low Production Values

If it ain't broke - change it? Live call-in episodes are impossible to listen to with an inordinate number of ah's and um's. Interactive discussio...

★★★★★

danielegold 2013/11/10

The Live Call is Back!!

Hi, I’m Daniel Gold, with the GTD Virtual Study Group. I recently welcomed a co-host to the Virtual Study Group! Michelle Gunn has been a listener sin...

★★☆☆☆

JBHKY 2013/09/17

Used to be better

I used to really enjoy this podcast but it has changed recently. Now it is essentially the same as any other in the GTD space - a host, a guest, and a...

★★★★★

CaitMcC 2011/09/14

Tara rocks my world

I prefer these podcasts to the David Allen GTD podcasts. I just wish that there were more of them. The only way that I can make it through the day i...

★★★★★

Deviant Relic 2010/11/28

Best podcast of the year for me...

The virtual study group helps me stay in tune with my desire to stay organized. Thanks to all the people who make this possible.

★★★★★

Pato Parada 2010/09/07

Great Conversation, Great Podcast

This is a remarkable effort lead by Tara R. Robinson, where the podcast participants discuss several aspects of the GTD (Getting Things Done) system i...

★★★★★

Denu Household 2010/08/31

Adds a necessary dimension to GTD

I spend probably far too much time thinking about GTD and tinkering with various software & tools. But what does this really mean in your life? Does G...

★★★★★

Fraucoach 2010/08/25

Useful Stuff

I love Tara's relaxed, affirmative style, and the contributors run the gamut from newbie to blackbelt. I listen regularly & apply liberally! Thanks to...

★★★★★

L Seiner 2010/08/25

Great Resource

I've been listening to these podcasts for quite some time, and as a DIY GTDer, they have been so helpful. The call participants willingly share their ...

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